Administrative Assistant/ Receptionist

Vishay Intertechnology, Inc. • San Jose, CA

2d • Onsite

About The Position

Vishay Intertechnology, Inc. is a Fortune 1000 Company seeking a Temporary Administrative Assistant for its San Jose, CA location. This role provides essential administrative support across the organization, including to Department Managers and Employees Worldwide. The position involves a variety of tasks such as data compilation, report preparation, meeting coordination, travel arrangements, supply ordering, and records maintenance. The company manufactures a vast portfolio of discrete semiconductors and passive electronic components crucial for innovative designs in various high-tech markets, aiming to build 'The DNA of tech.'

Requirements

• Associate's degree (Bachelor's preferred)
• 2-4 years of professional business office experience
• Pleasant personality
• Excellent verbal and written communication skills
• Organizational skills
• Ability to multitask and prioritize workload
• Ability to work independently
• Accountable, Dependable and take appropriate action in accordance with direction and standard practice
• Intermediate/Advanced knowledge in the use and operation of computers and software applications including Microsoft Word, Excel, Access and PowerPoint, Sharepoint
• Ability to work with confidential documents and understand company procedures
• Must qualify as a “U.S. Person” as defined by 22 C.F.R. §120.15 (U.S. Citizen, lawful permanent resident, refugee, or asylee)

Nice To Haves

• Promis and SAP are a plus

Responsibilities

• Acquiring and compiling data
• Preparing reports
• Coordinating meetings for departmental staff
• Reserving conference rooms or A/V equipment
• Making travel arrangements
• Ordering supplies
• Filing and records maintenance
• Handling incoming and outgoing mail
• Developing, publishing, and maintaining key measurement charts and data
• Providing analytical and specialized administrative support
• Preparing monthly reports
• Providing administrative support in the main lobby
• Welcoming visitors and guests and directing them to the right contact
• Answering and transferring phone calls to the correct department, and taking messages
• Filing, organizing, coordinating, and assisting in meetings
• Preparing and developing timelines, charts, and graphs as necessary to evaluate business conditions
• Setting up domestic & international travel accommodations and completing expense reports
• Setting up/Arranging departmental lunch/dinner
• Coordinating processing of Purchase Requisitions and Orders
• Receiving incoming mail/packages, sorting and delivering to recipient
• Preparing shipment for outgoing mail/packages
• Supporting administration of QMS process
• Supporting Division QMS Head on Business process workflow
• Maintaining record files/documentations
• Maintaining QA Log and Index
• Organizing, coordinating, assisting in meetings
• Supporting Business Process Automation project
• Supporting in revision process of QMS documents
• Supporting preparation of San Jose’s Yearly DNV - 3rd Party Audit
• Monitoring timely closure of SJ Internal Audit Non-conformances
• Supporting Division Audit Management Improvement Project
• Maintaining KPI/Charts
• Monitoring Business Process Improvement, CAR issues, Customer N/C’s
• Helping with monthly Audit Steering committee meeting
• Performing other receptionist special tasks and projects as assigned

Benefits

• Equal employment and advancement opportunities
• Workplace free of harassment and unlawful discrimination
• Commitment to a diverse workforce
• Reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree