Receptionist / Administrative Assistant

Jay Henges • Earth City, MO

21h • Onsite

About The Position

This is a full-time, benefit-eligible Receptionist / Administrative Assistant position. The schedule is typically Monday through Friday, 8:00 a.m. – 5:00 p.m., with flexibility to adjust hours as needed to support business operations. The Receptionist / Administrative Assistant serves as the first point of contact for the company, managing a multi-line phone system, greeting visitors, and ensuring smooth front desk operations. This role also provides administrative support to the Accounting department and assists with general office coordination and clerical tasks.

Requirements

• High school diploma or GED required
• Proficiency with Microsoft Word, Excel, and Outlook
• Excellent customer service and interpersonal skills
• Clear and professional verbal communication
• Reliable, punctual, and dependable
• Strong attention to detail and accuracy
• Ability to handle confidential information
• Highly organized with the ability to multitask
• Flexible and adaptable to changing priorities

Nice To Haves

• Previous experience in receptionist, administrative assistant, or office support role preferred

Responsibilities

• Answer incoming calls, determine purpose, and route to appropriate staff
• Retrieve and forward voicemail messages
• Maintain and update the employee phone extension list
• Take and relay messages or transfer to voicemail when staff are unavailable
• Provide general information to callers (e.g., address, directions)
• Greet visitors and notify relevant staff of their arrival
• Receive, sort, and distribute mail and packages
• Maintain the postage machine and manage outgoing mail
• Order and maintain office supply inventory
• Distribute incoming faxes and create/send basic documents and memos
• Assist with scheduling, data entry, filing, and document organization
• Support various departments with administrative tasks and special projects as needed
• Assist with mailing Accounts Receivable statements
• Help prepare daily deposits
• Type lien waivers and related documents
• Assist with Accounts Payable and Payroll check runs (e.g., stuffing envelopes)
• Perform other clerical and administrative duties as assigned

Benefits

• medical
• dental
• vision
• paid time off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED