Receptionist/Administrative Assistant

Trilon Group • Pleasant Grove, UT

7d • Onsite

About The Position

The Receptionist/Administrative Assistant serves as the first point of contact for the firm, providing a professional and welcoming experience for clients, visitors, callers and staff. This role supports daily office operations by managing front-desk activities while also coordinating inbound and outbound shipments related to engineering projects, office supplies, and technical documents. The ideal candidate is organized, courteous, detail-oriented, and comfortable balancing administrative and logistical responsibilities in a professional engineering environment while maintaining a customer-service mindset and a professional demeanor.

Requirements

• High school diploma or equivalent required
• 2+ years of experience in a receptionist or administrative support role
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Ability to lift and move packages up to approximately 30–40 lbs
• Ability to sit, stand, and walk throughout the workday
• Comfortable working in an office environment.

Nice To Haves

• additional administrative training preferred
• Experience with shipping and receiving or logistics coordination preferred

Responsibilities

• Greet visitors, clients, and vendors in a professional and friendly manner
• Answer and route incoming phone calls; respond to general inquiries
• Receive, sort, and distribute mail and deliveries
• Maintain a clean, organized, and professional reception area
• Coordinate visitor access, meeting room reservations, and office calendars
• Provide general administrative support to office staff as needed
• Receive, log, and distribute incoming shipments, including plans, project materials, equipment, and supplies
• Prepare outgoing shipments using courier services (FedEx, UPS, USPS, freight, etc.)
• Package documents and materials securely
• Track shipments and resolve delivery issues with carriers
• Maintain shipping records, tracking numbers, and delivery confirmations
• Coordinate with project teams and internal departments to ensure timely and accurate delivery of materials
• Assist with document scanning, copying, filing, and data entry
• Support project documentation and processes as directed
• Follow company policies for record retention, confidentiality, and safety

Benefits

• Medical, dental, vision, life, and disability insurance
• Generous paid time off
• 401(k): 50% match of contribution up to 6%
• Professional development opportunities including in-house training
• Paid professional organization membership and professional licensure
• Unmatched Comp Time Policy: Hours worked over 40 in a week are paid at the usual hourly rate or can be banked as additional PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED