Scholarship and Program Coordinator, University Advancement

Towson University•Towson, MD

About The Position

The Scholarship and Program Coordinator provides oversight of the Towson University Foundation (TUF) scholarship program. The role reviews donor agreements and audits documentation for existing scholarship funds to ensure compliance with TUF policy and related ethical and legal requirements. It monitors active scholarship accounts to ensure awards follow established guidelines and donor agreements. The coordinator assesses scholarship processes and software needs, conducts individualized on-site training for new and existing campus users, develops training aids, works with vendor support to apply best practices, and gathers trainee feedback to improve training. The role prepares statistical, financial, and stewardship reports, partners with campus colleagues to review project balances and spending, and produces requested ad hoc reports. The coordinator responds to questions from campus colleagues and students about scholarships and project balances, and participates in recommending and conducting investigative procedures concerning policy, procedure, or standards compliance violations. The role also reviews and monitors grant expenditures for compliance with foundation grant agreements, communicates with campus colleagues about complex grant budgets, and contributes to gift agreement review by assessing donor spending criteria for proper stewardship and implementation. The coordinator submits private financial awards to the Office of Financial Aid and uses the scholarship management system to extract and manipulate data for import into the financial aid system. The role also answers detailed scholarship and grant questions from the Foundation’s external auditors during audits of TUF financial statements.

Requirements

Bachelor’s degree.
Two years of related experience.
Exceptional organizational, interpersonal, verbal, written, and analytical skills.
Strong computer skills and familiarity with fundraising and/or relationship management databases.
Detail-oriented, able to work independently, and able to demonstrate excellent follow-through and planning abilities.
Ability to manage deadlines.

Nice To Haves

Experience with Blackbaud Award Management (AcademicWorks), Ellucian Advance, and Blackbaud Financial Edge NXT.
Knowledge of university fundraising and stewardship practices.

Responsibilities

Oversee the TUF scholarship program by reviewing donor agreements and auditing fund documentation for compliance with TUF policy and related ethical and legal requirements.
Monitor active scholarship accounts to ensure awards comply with established guidelines and donor agreements.
Assess scholarship processes and software needs; provide individualized on-site training to campus users; develop training aids; coordinate with vendor support; and use trainee feedback to improve training.
Prepare statistical, financial, and stewardship reports, partner with campus colleagues to review project balances and spending, and produce ad hoc reports.
Respond to questions from campus colleagues and students about scholarships and project balances.
Recommend and participate in investigative procedures concerning violations of policies, procedures, or other standards.
Review and monitor grant expenditures for compliance with foundation grant agreements, including communicating with campus colleagues about complex budgets.
Participate in gift agreement review by assessing donor-requested spending criteria for proper stewardship and implementation before gifts are accepted.
Submit private financial awards to the Office of Financial Aid and prepare scholarship data for import into its financial aid system.
Answer detailed scholarship and grant questions from the Foundation’s external auditors during audits of TUF financial statements.