Scheduling Specialist

Vivie•Ramsey, MN

20h•$21 - $24•Onsite

About The Position

The Scheduling Specialist supports care teams by developing and maintaining unit schedules, managing daily staffing levels, and assisting with payroll processing for assigned communities. The role uses scheduling technology and communication to anticipate staffing needs, resolve problems, and help ensure team members are positioned for success. This position coordinates and maintains staff schedules for assigned buildings, manages schedule changes and coverage, and partners with site leadership and HR on staffing matters. It also supports scheduling across buildings as needed and maintains accurate documentation while following established procedures, timelines, and compliance requirements. The role is hourly and non-exempt, includes some travel, and has no supervisory responsibilities.

Requirements

High school diploma or equivalent.
At least 2 years of experience in healthcare scheduling, preferably in a 24/7 environment.
Strong organization, time-management, communication, and customer-service skills.
Ability to manage multiple priorities, multitask effectively, and adapt in a fast-paced environment.
Experience with spreadsheets and scheduling software.
Ability to pass state-mandated background checks.
Physical capability to perform all essential job functions.
Ability to read, write, and speak English to communicate effectively with team members, residents, and visitors.

Nice To Haves

Associate or bachelor's degree preferred.

Responsibilities

Build and maintain staff schedules for assigned buildings using UKG, managing schedule changes, time-off requests, swaps, and open shifts while ensuring schedules are accurate, timely, and aligned with staffing needs and processes.
Update and manage rotational schedules, monitor open shifts, support shift coverage, and communicate staffing gaps through UKG Talk, Teams, text, and targeted outreach.
Communicate regularly with site leadership and HR about staffing needs, schedule changes, open positions, and coverage concerns; escalate unresolved staffing issues or minimum staffing risks when needed.
Provide scheduling coverage for assigned buildings during team absences, time-off requests, or other operational staffing needs.
Maintain accurate schedules, staffing updates, and UKG documentation while following scheduling protocols, timelines, and established SOPs to support operations, payroll accuracy, consistent practices, and regulatory compliance.
Perform other duties as assigned.