Scheduling Specialist

Echodyne Corp•Kirkland, WA

3h•$29 - $44

About The Position

Echodyne is seeking a highly organized, detail-oriented Scheduling Specialist to support its Talent Acquisition team. The role manages complex interview schedules across multiple calendars and time zones while handling frequent changes and competing priorities. The Scheduling Specialist independently manages interview logistics, anticipates and resolves scheduling challenges, and communicates timely, accurate information to candidates and interviewers so recruiters and hiring managers can focus on hiring and the interview process can move efficiently.

Requirements

At least 3 years of experience managing complex calendars, interview scheduling, executive scheduling, or similar administrative responsibilities.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Demonstrated ability to navigate scheduling conflicts, last-minute changes, and time-sensitive requests.
Strong problem-solving skills and the ability to anticipate challenges and take initiative.
Excellent written and verbal communication skills.
High attention to detail and accuracy when managing a high volume of scheduling requests.
Ability to remain calm, flexible, and solution-oriented in a fast-paced environment.
Proficiency with Microsoft Outlook, Microsoft Teams, and calendar management tools.
Strong customer service mindset and ability to work effectively with stakeholders at all levels.
Applicants must identify whether they are a U.S. citizen or green card holder, or have asylum/refugee status in the U.S., as part of the export-control eligibility evaluation.

Nice To Haves

Experience with an applicant tracking system, preferably Greenhouse.

Responsibilities

Coordinate complex interview schedules involving multiple candidates, interviewers, and hiring teams.
Manage competing calendar priorities, scheduling conflicts, and frequent last-minute changes.
Proactively identify scheduling challenges and find solutions to keep interviews on track.
Coordinate interviews across multiple time zones and accommodate varying schedules and availability.
Communicate scheduling details, confirmations, and changes clearly and promptly to candidates and internal teams.
Manage virtual and onsite interview logistics, including meeting links, room reservations, and candidate travel arrangements.
Maintain accurate interview schedules and candidate information in Greenhouse.
Partner with recruiters, hiring managers, and interview teams to support an efficient scheduling process.
Adapt to shifting priorities while maintaining accuracy and attention to detail.
Support additional recruiting administrative tasks as needed.