Scheduling Coordinator

Oneida Professional Services•Town of Orange, WI

5d•Onsite

About The Position

The Oneida ESC Group, part of the Oneida Nation of Wisconsin, is hiring a full-time, on-site Scheduling Coordinator to support activities and logistics at Volk Field ANGB. The position serves as the primary point of contact for visiting-unit training and event requests, develops and maintains scheduling programs and calendars, leads the multifunctional scheduling team, and coordinates with visiting units and other stakeholders. The candidate must hold or be able to obtain a Secret security clearance from the Defense Industry Security Clearance Office.

Requirements

Experience in administrative roles, managing complex schedules, and coordinating events.
Proficiency in Microsoft TEAMS/SharePoint and other planning and scheduling software.
Demonstrated ability to work collaboratively with various stakeholders.
Ability to obtain a Secret security clearance.
Associate degree or relevant experience in a high-level administrative role.

Responsibilities

Serve as the primary point of contact for visiting-unit training and event requests.
Develop, implement, and maintain Volk Field’s visiting-unit scheduling program and three-year strategic apportionment training calendar.
Update and manage the Microsoft TEAMS/SharePoint site and planning and scheduling software.
Lead the multifunctional scheduling team, facilitate weekly meetings, and coordinate with visiting units.
Manage and update scheduling SOPs, point-of-contact listings, training-request timelines, and the Volk Field visiting-unit guidebook.
Evaluate scheduling conflicts, propose alternative solutions, and oversee rescheduling efforts.
Administer training-related agreements and documents, including MOUs and MOAs.
Act as a liaison between visiting units, Volk Field Finance and Contracting, and local Emergency Management.
Consolidate reports, lessons learned, and process-improvement strategies, and ensure they are implemented in future events.