Scheduling Coordinator - FT - Day

CHSGa•Pulaski, GA

About The Position

Orchard Health & Rehab is hiring a full-time, day-shift Scheduling Coordinator. The position prepares the monthly master nursing schedule to ensure 24-hour coverage in compliance with state requirements, subject to approval by the Director of Nursing Services. The coordinator also supports nursing operations and staffing, hiring and onboarding, associate records, communication, and administrative tasks. The role may include assisting with direct patient care duties as directed. The position is part of a non-profit, mission-driven organization focused on providing a high level of care in its communities.

Requirements

Proficiency using a computer, especially Microsoft Office, Excel, and PowerPoint.
Excellent organizational and prioritizing skills.
Effective, professional verbal and written communication skills.
Ability to communicate warmly and professionally with associates, patients, family members, and visitors; respond helpfully to concerns; and answer questions appropriately.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence and speak effectively before groups of customers or associates.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to apply common-sense understanding to instructions provided in written, oral, or diagram form and address problems involving several concrete variables in standardized situations.
High school diploma or equivalent preferred.

Nice To Haves

High school diploma or equivalent.

Responsibilities

Prepare the monthly master nursing time schedule for 24-hour coverage in compliance with state requirements, and obtain approval from the Director of Nursing Services before posting.
Replace staff members who call in.
Prepare a daily hourly report based on census and review associates requiring counseling related to absenteeism or tardiness with the Director of Nursing Services.
Review employment applications; conduct prescreening interviews and reference checks; arrange appointments; notify candidates of hiring; and coordinate scheduling and orientation with the in-service director.
Complete orientation paperwork for new associates.
Set up associate personnel file folders when required.
Prepare the nursing physical and evaluation due list and notify the Director of Nursing Services of overdue items.
Run errands to the doctor’s office and post office.
Maintain a tickler file for reported absences from the building.
Ensure recertifications are signed in a timely manner.
Start monthly MRQ forms when required.
Log in-service training in individual associate files as directed by the Director of Nursing or in-service director.
Maintain good communication with nursing departments and other departments of the center.
Attend nursing meetings and keep written minutes as directed by the Director of Nursing.
Assist with direct patient care duties, such as bedding, passing nourishment, serving trays, and feeding, as directed.
Promote the image and reputation of the System through servant leadership and direct, open communication.
Contribute to committees, workgroups, project management, and other collaborative efforts of the System.
Perform other duties as necessary to ensure the success of the System.