Scheduling Coordinator

Trilogy Health Services, LLC • Fort Wayne, IN

17d • Onsite

About The Position

The Scheduling Coordinator assists the Director of Nursing (DON) with planning, developing, organizing, implementing, evaluating, and directing schedules for nursing service department employees. The role schedules nursing employees in accordance with applicable rules, regulations, and guidelines governing the health center while meeting customer service needs. The position is based at Kingston Health Center of Fort Wayne in Fort Wayne, Indiana. Direct patient care may be provided as needed, within the scope of the employee’s license or certification.

Requirements

• Candidates being considered must hold a current, valid state CNA, QMA, LPN, or RN credential; non-clinical candidates may be considered with an appropriate level of experience.

Nice To Haves

• High school diploma or GED/HSE preferred.
• 1–3 years of relevant experience preferred.

Responsibilities

• Create the campus’ four-week master schedule and post it in accordance with the Campus Hourly Scheduling policy.
• Adjust staffing as needed based on budgetary constraints, census fluctuations, call-offs, and planned leave.
• Manage, support, and coordinate employees’ PTO requests, holiday rotations, and shift trades.
• Generate required postings, including BIPA, daily assignment sheets, and monthly schedules.
• Manage nursing hours (PPD) and maintain appropriate staff ratios to census.
• Manage time and attendance, including attendance points, buy-backs, and shift pickup incentives.
• Use Smartlinx functionality to post open shifts, fill open shifts, and message employees.
• Meet with each new employee to review their schedule, ask about their needs, and support a smooth onboarding experience.
• Provide direct patient care as needed based on the scope of the employee’s license or certification.

Benefits

• Medical, dental, and vision coverage, including free virtual doctor visits, with coverage starting in the first 30 days.
• Weekly pay and regular quarterly wage increases.
• HSA with company match, Dependent Care account, LSA, and 401(k) with company match.
• Paid time off and fully paid parental leave for new parents.
• No-cost LGBTQIA+ support and gender-affirming care coordination.
• Tuition and student loan assistance for education, certifications, and student loan repayment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED