Scheduling Coordinator

Bancroft•Mount Laurel, NJ

11d•Onsite

About The Position

The Scheduling Coordinator (identified in the posting as the 1:1 scheduler) supports scheduling, staffing, and timekeeping for designated programs at Bancroft School. The role reports to building leadership, such as the Principal or Assistant Principal, and works with the coordinator and scheduling team. It includes generating and maintaining schedules using UKG/Workforce Management Timekeeper and Scheduler applications, as well as supporting accurate and timely employee time records. The position is based at Bancroft School in Mt. Laurel, New Jersey, with hours of 6:30 a.m. to 2:30 p.m., Monday through Friday. The listed pay rate is $21.07–$25.74 per hour.

Requirements

High school diploma or GED.
Strong written and verbal interpersonal and communication skills.
Strong organizational skills and ability to prioritize in a fast-paced environment.
Ability to work with minimal supervision.

Nice To Haves

At least two years of related experience in a staffing or scheduler capacity.
Prior supervisory or management experience.
Prior experience working with individuals with developmental disabilities or specialized needs.

Responsibilities

Assist with creating and maintaining daily staff schedules, ensuring programs are staffed for the workday or week and arranging coverage for unplanned vacancies and planned absences.
Review daily time and attendance reports for designated departments when asked, and ensure employee time records are accurate and maintained on time.
Adjust time records as needed in accordance with regulations and policies.
Communicate with department managers to ensure overtime and department transfers or allocations are accurate.
Train new employees to use timeclocks and follow procedures for absences, missed punches, and related matters.
Provide backfill coverage for other Scheduling Coordinators during absences.
Assist with management of the call-out hotline and record absences on the Google PTO Calendar and day-to-day roster.
Maintain updates to the 7 a.m. document as needed to reflect coverage.
Troubleshoot issues related to maintenance of the timekeeping system.
Work with supervisors to ensure attendance policy infractions are properly documented.
Continue education in UKG applications to stay current with software updates.
Handle assigned special projects and meet required deadlines.
Learn ways to leverage the system to support company goals and success.
Communicate daily with classroom staff, including through face-to-face contact and discussions, to ensure coverage meets student needs, funding structures, and ratio compliance.
Perform other duties as assigned.