Scheduling Coordinator

Lotane & Associates P A • Cocoa, FL

38d • Onsite

About The Position

The Scheduling Coordinator is responsible for managing attorney schedules, reviewing case files, and preparing legal documents to support efficient court appearances and case progression in a high-volume debt collection law firm. This role requires exceptional attention to detail, strong organizational skills, and the ability to coordinate effectively with attorneys, clients, courts, opposing counsel, and third-party vendors to ensure accurate and timely legal action.

This position is in-office, not a remote opportunity. Working schedule is Monday-Friday 8:00am-5:00pm with a 1-hour unpaid lunch break and two 15-minute paid breaks. That’s right, off nights and weekends!

Requirements

• High school diploma or equivalent required; associate degree or paralegal certification preferred.
• Minimum of two (2) years of administrative or legal experience, preferably in a law firm or debt collection environment.
• Familiarity with legal terminology, court procedures, and collection law practices is preferred.
• Proficiency in Microsoft Office Suite and legal case management software.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and problem-solving abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment with high-volume workload.
• Ability to maintain confidentiality and exercise professionalism when handling sensitive information.
• Experience preparing trial documents including, witness and exhibit list, trial outlines, affidavits of cost & interest.
• Experience utilizing Florida E-Portal
• Experience preparing settlement documents.

Nice To Haves

• associate degree or paralegal certification preferred
• Familiarity with legal terminology, court procedures, and collection law practices is preferred

Responsibilities

• Coordinate and schedule attorney court appearances using Microsoft Outlook while maintaining multiple calendars.
• Schedule and confirm court appearances, mediations, and other legal proceedings with courts, opposing counsel, and third parties.
• Communicate with court clerks and judicial assistants to confirm case statuses, hearing dates, and court orders.
• Contact clients to request witness participation or confirm involvement in legal proceedings.
• Retain and coordinate coverage attorneys as necessary to ensure representation at scheduled court appearances.
• Track and update hearing notices, case deadlines, and statutes of limitation within the case management system.
• Prepare and organize legal documents by reviewing and interpreting case information to support scheduling needs.
• Review case files and records to determine the appropriate course of action and respond to internal and external requests.
• Compile, sort, and verify the accuracy of information before entering data into legal systems.
• Prepare legal packets, pleadings, and supporting documentation for court submission.
• Review upcoming court events to determine whether attorney appearances are required and ensure appropriate action is taken.
• Ensure compliance with court rules, filing requirements, and scheduling deadlines.
• Coordinate with process servers and legal support vendors to facilitate timely service of process and court filings.
• Provide administrative support and assist with special projects as assigned.

Benefits

• Employee-Paid Vision and Dental Insurance
• Employee-Paid AFLAC Supplemental Plans
• Employer-Paid Life Insurance – $20K life insurance policy provided at no cost to the employee.
• 401(k) Retirement Plan – Company matches employees' contributions at 100% for 1-3% savings and 50% for 4-5% of savings after one year of employment.
• Paid Time Off (PTO)
• Paid Holidays – Enjoy 9 paid holidays annually.
• Volunteer Time Program
• Employee Assistance Program (EAP)
• Tuition Reimbursement
• Employee Discount Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED