Scheduling and Attendance Coordinator - Ridgeview Part-Time Temporary

Extendicare•Hamilton, ON

82d•CA$23 - CA$26•Onsite

About The Position

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System. Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination. Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach. Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll. Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB. Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community. Order, receive, distribute, and store nursing supplies. Investigate Health and Safety incidents and administer incident reports. Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure. Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required. Acts as a strategic resource and/or member of the bargaining committee representing the employer.

Requirements

Proficiency in Workday Scheduling System.
Experience with open shift management tools (e.g., Call Multiplier).
Ability to validate and reconcile scheduled hours.
Experience with payroll submissions.
Familiarity with leave administration.
Experience with resident administration processes (PCC, clinical charts).
Experience ordering, receiving, distributing, and storing supplies.
Experience investigating Health and Safety incidents and administering reports.
Experience conducting Joint Health and Safety meetings and tracking corrective actions.
Strong administrative, coordination, and communication skills.
Ability to act as a strategic resource and represent the employer on a bargaining committee.

Responsibilities

Assign employees work schedules and maintain staffing schedules for all departments.
Manage vacant schedules due to employee absences (unplanned, vacation, LOAs, termination).
Schedule staff coverage for unfilled shifts using Call Multiplier.
Validate and reconcile scheduled hours worked by employees.
Capture activities in time blocks accurately and ensure actual time is reflected for payroll.
Submit validated hours to payroll.
Assist with leave administration activities.
Assist with new resident administration processes.
Order, receive, distribute, and store nursing supplies.
Investigate Health and Safety incidents and administer incident reports.
Conduct Joint Health and Safety meetings, record minutes, and track corrective actions.
Provide administrative, coordination, and communication support to leadership.
Act as a strategic resource and/or member of the bargaining committee representing the employer.