Scheduling Analyst

Solano Community College•Fairfield, CA

About The Position

Under the direction of the assigned manager, the Scheduling Analyst performs complex tasks involving faculty and class schedule input and updates, statistical reporting, and faculty pay calculations. The position ensures that schedule and employee-load calculations are accurate and comply with state, college, and collective bargaining requirements. The work is typically performed in an administrative office environment and involves extended computer use, coordination with division offices, and frequent work at other campus locations. The role also supports schedule development and publication, prepares payroll and reporting materials, maintains classroom inventory and extensive records, and provides training to staff on schedule development requirements and functions. The employee may oversee temporary employees and perform other job-related duties as assigned.

Requirements

Graduation from high school.
Three years of experience related to the position's duties, or two years of experience as an Administrative Assistant 4 at Solano Community College.
Sensitivity in relating to people from diverse socioeconomic, cultural, and ethnic backgrounds, including people with disabilities.
Ability to proofread district publications; read, analyze, and interpret business and technical materials and governmental regulations; and interpret, apply, and explain program policies and requirements.
Ability to write routine reports and correspondence using correct English grammar, spelling, punctuation, and vocabulary; present information effectively; prepare accurate statistical reports; and provide training.
Ability to perform arithmetic using whole numbers, common fractions, and decimals.
Ability to follow written, oral, or diagrammed instructions; address problems in standardized situations; learn and apply program rules and procedures; use sound judgment and discretion with confidential matters; analyze information, anticipate problems, and resolve them effectively.
Knowledge of modern office practices, procedures, and equipment, including letter and report writing, financial and statistical record keeping, and receptionist and telephone techniques.
Ability to operate computer terminals and microcomputers with word-processing, database-management, spreadsheet, graphics, and desktop-publishing software, as well as office equipment such as copiers, calculators, and facsimile machines.
Ability to operate an electronic keyboard at an appropriate rate and with accuracy; format, type, proofread, and distribute documents; maintain records and files; and type and format an accurate class schedule.
Ability to learn applicable laws, regulations, and policies; class schedule construction; relevant California Education Code provisions and other laws concerning California Community College curriculum and articulation; publishing and printing procedures; and facilities utilization principles.
Ability to perform work accurately and promptly, meet schedules and timelines, plan and organize time and work, work independently with minimal supervision, and maintain and update extensive computer records and files.
Ability to sit for extended periods, operate a keyboard and office machines, reach, stoop, kneel or crouch to file, speak clearly, and hear and understand voices in person and over the telephone.
Ability to regularly lift, carry, or move objects weighing up to 10 pounds.
Vision abilities include close vision, color vision, and the ability to adjust focus.

Responsibilities

Collaborate with division offices to ensure schedules and faculty loads are accurate and completed according to the schedule development calendar.
Enter the college schedule of classes and modify and maintain databases and files.
Prepare, calculate, and process faculty payroll forms, including creating and distributing payroll memos.
Prepare and distribute related error reports.
Compile information for federal, state, and district reports.
Verify data and resolve discrepancies.
Monitor faculty assignments for compliance with district policies, procedures, and class assignment limitations.
Update faculty reassigned-time reports.
Establish and maintain effective, cooperative working relationships.
Provide ongoing training to staff on schedule development requirements and functions.
Maintain the master classroom inventory in the software system.
Communicate information effectively to others.
Design, produce, and distribute the instructional calendar.
Assist in preparing and proofreading materials for the published schedule of classes.
Compile and check statistical data for enrollment and financial reporting.
Order office supplies and materials.
Oversee the work of temporary employees.
Operate standard office equipment, mainframe computer terminals, and microcomputers, and use word-processing, spreadsheet, database-management, graphics, and desktop-publishing software.
Perform other job-related duties as assigned.