Sample Management Coordinator III (Second Shift)

Bureau Veritas•Indianapolis, IN

9d•$25 - $27•Onsite

About The Position

The Sample Management Coordinator III provides customer order and laboratory sample support, including weighing, solubilizing, and plating compounds that may be highly potent or controlled substances; dissolution transfer preparations; sample staging; shipping and receiving; and inventory updates. The role also supports container direct sample submissions, including taring and weighing with automated equipment. The position supports sample chemistry and directed sample submission processes from receipt through shipment and delivery. This includes sample registration and order preparation, inventory and storage maintenance, shipment documentation, customer service, and coordination with clients on process development and software changes. The coordinator works across department areas, supports laboratory operations and turnaround times, and helps resolve sample and storage issues. The role may also involve small sample spill cleanup and communicating spills requiring further assessment or expertise. The usual schedule is Monday through Friday for 40 hours per week on second shift, with flexibility required to meet departmental needs and complete assigned projects. The position is based in Indianapolis, Indiana and reports to the Manager.

Requirements

Bachelor’s degree in Chemistry or a closely related field; an equivalent combination of education and experience may be accepted.
At least three years of laboratory research experience in a highly detail-oriented environment.
Comfort handling chemical samples.
Strong organization and prioritization skills, with the ability to complete orders within specified turnaround times in a production environment.
Professional, concise written and verbal communication skills.
High attention to detail.
Strong experience with MS Office Suite and SharePoint sites.
Ability to quickly learn job-specific software.
Team orientation and ability to work collaboratively.
Ability to multitask and manage multiple projects in a deadline-driven environment.
Experience handling large quantities of samples and orders.
Demonstrated team leadership.
Ability to coordinate multiple priorities and complex schedules in support of laboratory operations.
Technical problem-solving and process-improvement skills.
Ability to train on all support tasks in the assigned laboratory.
Strong interpersonal skills, including approachability, relationship building with internal and external contacts, initiative, and adaptability.
Flexibility to meet departmental needs and complete other projects as assigned.

Responsibilities

Provide sample chemistry support, including dissolution transfers, hand solubilization of neat samples, and inspection of inventory samples.
Support directed sample submissions from neat sample receipt through shipping and delivery, including issue communication, shipment notifications, and customer service.
Assist with registration of secondary submissions received from third parties in nonstandard containers and provide backup registration support in established processes.
Inventory third-party sample submissions requiring registration work and correct container barcode errors.
Prepare and complete directed sample submission orders.
Fulfill customer-requested sample weighing, including weighing highly potent and controlled substances.
Pick and place samples for all locations through software-driven order processing.
Maintain sample storage and resolve issues, including locating misplaced samples, reorganizing or loading sample archives and staging locations, and auditing sample tubes.
Transport samples to various onsite locations.
Tare and weigh containers using automated weighing robots.
Transfer samples from nonstandard containers to approved containers.
Prepare sample shipment documentation using software and prepare and review SDS documents for shipments.
Collate sample orders and prepare shipments to third-party collaborators.
Monitor consumables inventory and pick up or drop off consumables as needed.
Work with the client on new process development and software changes.
Support cleanup of small sample spills and communicate spills requiring additional assessment or expertise.
Support shipping and delivery of plated samples, including sample inspection, neat sample solubilization, tube creation, and plating activities.
Provide order-system customer service and prioritize order processing based on order comments.
Support sample shipping and receiving.
Coordinate activities among department areas, support laboratory operations, and communicate project status effectively.
Train on and perform support tasks in the assigned laboratory.