Sample Management Coordinator I

Bureau Veritas•Indianapolis, IN

8d•$20 - $22•Onsite

About The Position

The Sample Management Coordinator I provides customer order and laboratory sample support. Responsibilities include weighing, solubilizing, and plating compounds, which may include highly potent and controlled substances; staging samples; updating inventory; and supporting direct sample submissions, including container taring and weighing with automation. The role performs sample storage, archive, shipping, receiving, and order-processing activities while meeting laboratory turnaround times and client expectations. Work is performed with daily supervision and requires adherence to laboratory procedures, safety guidelines, quality standards, and applicable management systems.

Requirements

Associate's degree in Chemistry or a closely related field, or an equivalent combination of education and experience.
Zero to six months of laboratory research experience in a highly detail-oriented environment.
Comfort handling chemical samples.
Strong organization and prioritization skills, with the ability to complete orders.
Professional, concise written and verbal communication skills.
High attention to detail.
Familiarity with MS Office Suite and SharePoint sites.
Ability to quickly learn job-specific software.
Ability to work collaboratively as part of a team.
Ability to work within specified turnaround times in a production environment.
Experience handling large quantities of samples and orders.
Ability to coordinate activities among different areas of the department.
Problem-solving and process-improvement ability.
Ability to perform multiple tasks.

Responsibilities

Weigh customer-requested samples, including highly potent and controlled substances.
Pick and place samples for all locations through software-driven order processing.
Maintain sample storage and support issue resolution, including locating misplaced samples, reorganizing or loading archives and staging locations, and auditing sample tubes.
Transport samples to various onsite locations.
Tare and weigh containers using automated weighing robots.
Transfer samples from nonstandard containers to approved containers.
Provide internal team members with status updates.
Follow the daily work plan and complete assigned processes within designated deadlines under daily supervision.
Clean, organize, and maintain the work area and glassware, including refrigerators, freezers, and supply cabinets as needed.
Support directed sample submissions for shipping and delivery of plated samples, including inventory sample inspection, neat sample solubilization, sample tube creation, and plating.
Provide order-system customer service and prioritize order processing based on order comments.
Support sample shipping and receiving.
Transfer sample submission containers and plate deliveries between buildings.
Inspect sample testing plates to ensure automation systems operate according to quality standards and communicate apparent issues to client personnel.
Support picking and placing samples in solubilized sample archives, staging areas, and storage locations, including loading and unloading automated storage systems, refrigerators, and freezers.
Monitor plate staging and pickup locations, track unretrieved sample plates, and support communication to biology for retrieval or disposal.
Participate in the laboratory inventory program to maintain adequate reagent and supply inventories.
Ensure task accuracy by following laboratory SOPs, communicate effectively with team members, and comply with safety guidelines.
Assist with administrative aspects of departmental projects as directed.
Follow client and Bureau Veritas Consumer Products Services, Inc. quality, health, safety, security, environmental, quality manual, and Safety/Chemical Hygiene Plan requirements, and comply with applicable regulatory management systems.
Perform other duties as directed by the manager and as required by department needs and workload.