Sales Office Coordinator

Clarendale of St Peters•Port Charlotte, FL

10d

About The Position

The Marketing and Sales Office Coordinator serves as the first impression for visitors to the South Port Square community. The role primarily includes receptionist responsibilities, administrative functions, event coordination, hospitality, office inventory management, and other administrative support. The coordinator supports the Marketing and Sales Director and Residency Counselors, acts as a key point of contact for communication with other departments, and helps maintain a welcoming, professional, and organized marketing office. This is a full-time position.

Requirements

An administrative degree and a minimum of 3 years of experience, or a high school diploma and a minimum of 5 years of experience.
Strong organizational skills.
Experience in a professional office setting or hospitality environment where communication, especially by telephone, and customer relations skills are essential.
Proficiency with software including Microsoft Office applications.
Strong written and verbal communication skills.
Excellent keyboarding and proofreading skills.
Ability to multitask.
Takes initiative.

Responsibilities

Answer and direct incoming phone calls and manage the lead distribution system.
Greet and serve visitors in the marketing office in accordance with the Life Care Services Extraordinary Impressions program.
Plan and implement all elements of marketing events within the approved budget.
Process invoices and maintain budget performance spreadsheets.
Track office inventory and order office supplies, collateral, and printed materials within the approved budget.
Maintain and update the office schedule, including events, staff schedules, and appointments.
Coordinate updates to the community website and handle other assigned digital responsibilities, including participating in the community social media strategy.
Coordinate and create the marketing newsletter and paper and digital flyers for upcoming events.
Serve as the primary marketing and sales contact for communication with other departments.
Provide administrative support to the Marketing and Sales Director and Residency Counselors as requested.
Redirect residents to the appropriate contact for questions, comments, or concerns.
Maintain a professional appearance.
Attend meetings as requested.
Take responsibility for personal work areas and keep them presentable.