Sales Office Coordinator

Life Care Services•Port Charlotte, FL

9d•Onsite

About The Position

South Port Square is seeking a hospitality-driven Sales Office Coordinator to serve as a first point of contact for visitors to the community’s marketing office. The role combines receptionist duties, administrative support, event coordination, hospitality, and office inventory management. The coordinator also supports the Marketing and Sales Director and Residency Counselors and helps maintain communication with residents, visitors, and other departments.

Requirements

An administrative degree and at least 3 years of experience, or a high school diploma and at least 5 years of experience.
Experience in a professional office setting or hospitality environment where strong communication, especially telephone communication, and customer relations skills are essential.
Proficiency with software including Microsoft Office applications.
Strong written and verbal communication skills.
Excellent keyboarding and proofreading skills.
Ability to multitask.
Initiative.

Responsibilities

Answer and direct incoming phone calls and manage the lead distribution system.
Greet and serve visitors in the marketing office according to the Life Care Services Extraordinary Impressions program.
Plan and implement marketing events within the approved budget.
Process invoices and maintain budget performance spreadsheets.
Track office inventory and order supplies, collateral, and printed materials within the approved budget.
Maintain and update the office schedule, including events, staff schedules, and appointments.
Coordinate updates to the community website and perform other assigned digital responsibilities, including contributing to the community social media strategy.
Coordinate and create the marketing newsletter and paper and digital flyers for upcoming events.
Serve as the primary marketing and sales contact for communication with other departments.
Provide administrative support to the Marketing and Sales Director and Residency Counselors as requested.
Redirect residents to the appropriate contact for questions, comments, or concerns.
Maintain a professional appearance and keep personal work areas presentable.
Attend meetings as requested.