Sales Coordinator

Visual Sound • Broomall, PA

8d • Onsite

About The Position

Visual Sound is seeking an experienced Sales Coordinator for its headquarters in Broomall, Pennsylvania. The role supports the efficiency and success of the sales organization by managing administrative responsibilities, maintaining accurate information in the company’s operating system, and coordinating communication between customers, vendors, and internal departments. The position involves complex procurement contracts, technical equipment documentation, and formal bid submissions. It is fully onsite, with office hours Monday through Friday from 8:30 AM to 5:00 PM.

Requirements

• Strong experience with CRM tools such as Salesforce or HubSpot.
• Experience with ERP or order-entry software such as SAP, Oracle, or NetSuite.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Previous data-entry experience.
• Ability to multitask and meet tight deadlines with minimal supervision.
• Exceptional written and verbal communication skills for interacting with employees, vendors, and clients.
• Ability to handle sensitive and confidential pricing and customer data.

Nice To Haves

• Previous experience in the audiovisual industry.

Responsibilities

• Maintain knowledge of the operating system and manage sales opportunities, funnel updates, inventory, and records.
• Generate accurate quotes for audiovisual components, obtain freight costs, and process purchase orders and credit card transactions.
• Coordinate with manufacturers to obtain project-specific pricing, maximize margins on bills of materials, and register project deals.
• Ensure quotes comply with state procurement contracts and organize documentation for technical and administrative bid submissions.
• Follow up on order status, shipping schedules, back orders, and equipment repairs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed