Sales and Marketing Administrative Assistant

Life Care Services•Des Moines, IA

2d•Onsite

About The Position

Join a dynamic and fast-paced senior living marketing and sales team as a Marketing & Sales Administrative Assistant! In this role, you will serve as a key administrative partner supporting day-to-day operations through the creation of reports and presentations, coordination of meetings and events, management of expense reporting, and assistance with onboarding new team members. The ideal candidate is highly organized, proactive and tech savvy, with strong proficiency in Microsoft Office Suite, Salesforce CRM, and other internal systems. This position plays an essential role in keeping the team connected, efficient, and positioned for success while contributing to a mission-driven organization dedicated to enhancing the lives of seniors.

Requirements

Advanced experience and proficiency in Power Point, Excel and Word
CRM experience strongly preferred
Ability to craft corporate-ready communications
Excellent communication skills, oral and written; excellent interpersonal skills
Experience with general administrative duties
Top-notch customer service and hospitality focus
Impeccable attention to detail and organizational skills; ability to balance multiple priorities and meet deadlines
Must be a self-starter who regularly takes initiative on projects and tasks
Willingness to receive and use direction, feedback or constructive criticism from multiple sources inside and out of the marketing department
Uses discretion in working with sensitive and/or confidential information

Nice To Haves

Experience with marketing, sales and communications beneficial
Experience leveraging AI to create more efficient processes strongly preferred
Some experience with graphic or visual design preferred

Responsibilities

Assists with the preparation of expenses reports for team members
Reconciles and audits the various marketing department budgets and processes invoices
Manages email distribution lists and senior living community assignments
Serves as division administrator for the SharePoint site and contract management
Assists with the onboarding of new corporate marketing team members and the disengagement of departing team members
Schedules and manages team and division meetings, including coordinating with internal and external participants, distributing meeting materials, and handling meeting logistics
Leads conference coordination for Business Development team, including conference registration, travel coordination, gathering presentation materials and meeting scheduling
Provides assigned tasks as a part of the corporate office administrative team, including printer and meeting room monitoring, telephone roll-over and backup receptionist duties for corporate office receptionists
Serves as a technology expert, including Salesforce CRM, Microsoft Office, Canva, and other systems
Provides assistance with the development, proofreading, editing and formatting of Power Point presentations, reports, templates and other documents
Provides support to sales training and education initiatives, including assembling training materials, managing training logistics and other support, as needed
Provides administrative support to the bi-annual LCS Sales Conference
Supports event planning and execution for company-wide events as needed
Leverages AI to streamline processes for the marketing team where applicable
Completes marketing projects assigned for Corporate Marketing, Community Marketing, Market Research, and Data Analytics teams