Administrative Assistant - Marketing and Communications

Saint Francis Health System

1d • Onsite

About The Position

The Administrative Assistant provides clerical and administrative support to executive staff. This role is responsible for preparing correspondence, memoranda, reports, and other documents, as well as preparing and distributing meeting minutes. The position also involves organizing and maintaining records, screening calls, scheduling appointments, coordinating travel, distributing mail, and managing office supply inventory. The role requires independent judgment in making minor decisions within established protocols and involves frequent interaction with individuals at the Director level or above, as well as internal and external customers and other healthcare professionals.

Requirements

• High School Diploma or GED
• 3 years of secretarial experience
• Demonstrated ability to maintain a high degree of confidentiality
• Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports
• Working knowledge of established operations policies and procedures
• Effective interpersonal, written and oral communication skills
• Ability to organize and prioritize work in an effective and efficient manner
• Ability to be detail oriented as might be required in the examination of numerical data

Nice To Haves

• None.

Responsibilities

• Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive and direct telephone calls and visitors.
• Schedule and maintain calendar of appointments, meeting and travel itineraries.
• Coordinate related arrangements.
• Distribute mail, reports, memoranda and other documents pursuant to management request.
• Order and maintain office supply inventory.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED