Marketing Administrative Assistant

Fort McDowell Golf Club•Scottsdale, AZ

1d•Onsite

About The Position

The WCR Marketing Administrative Assistant provides professional and confidential administrative support to the Marketing Department. This position is responsible for processing departmental documentation, monitoring media expenses, coordinating advertising placements, and maintaining compliance with internal procedures. The ideal candidate will exhibit strong organizational skills, attention to detail, and the ability to maintain confidentiality while supporting marketing operations.

Requirements

Must possess extensive knowledge of company and departmental policies and procedures.
Must possess strong computer knowledge and user abilities.
4 years of administrative/ marketing experience required

Nice To Haves

Preference will be given to qualified applicants from federally recognized Indian tribes. To be considered for Indian Preference, you must submit your Certificate of Indian Blood (CIB) with your application.

Responsibilities

Provides exceptional guest service to both external and internal guests by maintaining and exhibiting the We-Ko-Pa Way: Smile and Greet, Name and Meet, Thank you, and Goodbye.
Maintains controls to review media expense(s) against budgeted amounts.
Under the direction of the Marketing Director, will create required purchase orders/check requests.
Performs necessary filing.
Types proposals/memos as required.
Performs general secretarial duties for Marketing.
Under the direction of the Marketing Director, responsible for the completion of Human Resources documentation as required.
Places advertisements with the various media used by the department, based on directed placement criteria.
Performs post-analysis of media buys.
Responsible for ensuring policies and procedures are being adhered to.
Responsible for reviewing and processing invoices from all media sources, ensuring that billings were accurate against placement orders.
Exercises sound judgment in the activities in order to verify and control all media expenses.
Must present a professional appearance and demeanor at all times.
Must pass a pre-employment drug test
Must be 21 or older
Performs other related duties as required
Must be able to lift more than fifty pounds and push or pull one hundred pounds.
Must be able to obtain and maintain a State/Tribal License (including an extensive background check).
Perform other job-related duties as assigned.
Must pass a pre-employment drug test.