Sales Administrator

Mobility Works•Aurora, CO

7h•$23 - $25

About The Position

MobilityWorks is seeking an outgoing, energetic Business Manager to support all departments within the store, including sales, marketing, service, and rental. The role requires broad knowledge of the business and the ability to provide primary backup for departments as needed. The position supports MobilityWorks' mission of providing wheelchair users with mobility, independence, and personal freedom. The Business Manager handles sales and service documentation, vehicle delivery paperwork, vehicle photography and inventory tracking, title and warranty registrations, accounts receivable, and general financial administration. The role also supports dealership forecasting and budgeting, manages vendor and customer relationships, responds to and distributes BDC leads, and helps the sales team with finance paperwork, manufacturer incentives, and rebates. The position also manages the vehicle rental department, including scheduling rentals, preparing contracts and invoices, training clients on adaptive equipment, and handling associated paperwork. The employee may need to travel to trade shows, store openings, and vendor trainings, including on weekends, and must be accessible for BDC sales calls and appointments on nights and weekends as needed. The posting describes regular operating hours as 8 a.m. to 5 p.m., Monday through Friday, and promotes work-life balance.

Requirements

High school diploma or GED.
Five years of office management experience.
Ability to work independently and multitask.
Excellent organizational and leadership skills.
Strong verbal, written, and interpersonal communication skills.
Experience working independently with minimal supervision.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Assist the Sales and Service teams with required documentation.
Prepare vehicle delivery paperwork, including state DMV documentation for titling and registration.
Take vehicle photos and upload them to SalesForce.
Track inventory for new and used vehicles.
Follow up on customer service repair orders, including payment and work in progress.
Assist the General Manager with dealership forecasting and budgeting.
Manage the title process and report title status in MobilityForce.
Process vehicle and warranty registrations.
Answer BDC leads and distribute them to the sales team as needed; provide backup to sales when no sales team members are available.
Be accessible for BDC sales calls and appointments on nights and weekends as needed.
Submit manufacturer incentives and rebates for the sales team.
Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
Manage accounts receivable, including daily deposits for all departments, account reconciliation, collection calls as needed, and required paperwork submissions to state and federal accounts for payment.
Reconcile monthly petty cash, credit card statements, gas log statements, expense reports, and check requests as needed.
Manage and maintain relationships with vendors, customers, and suppliers.
Travel as needed to represent the company at trade shows, store openings, and vendor trainings, including events on weekends.
Manage the vehicle rental department by scheduling rentals, training clients to use adaptive equipment, preparing contracts and invoices, and preparing and filing related monthly paperwork.
Maintain working knowledge of company products and services.
Answer customer questions about vans and mobility equipment when the General Manager or Certified Sales Consultant is unavailable.
Adhere to company policies and procedures, OSHA and other safety regulations, and state-mandated regulations.