Sales Administrator

Mobility Works•Palm Springs, FL

19h•$19 - $21

About The Position

The Sales Administrator supports the Sales and Accounting Departments at a store location. The role handles client reception and calls, supports sales and service teams with documentation, and manages vehicle delivery paperwork, titles, warranties, financing documents, and deal jackets. The Sales Administrator also performs accounts receivable and payable tasks, maintains client accounts, processes mail and office supply orders, and manages vehicle rentals and rental fleet maintenance. The position includes collecting client payments for service work and other duties as assigned.

Requirements

High school diploma or GED.
Excellent customer service skills and experience.
Solid verbal, written, and interpersonal communication skills.
Experience working independently with minimal supervision.
Excellent organizational skills and attention to detail.
Proficiency in Microsoft Office Suite or similar software.

Responsibilities

Greet clients when they enter the building.
Answer incoming calls and direct them to the appropriate party.
Assist sales and service teams with required documentation.
Prepare vehicle delivery paperwork, including state DMV documentation for titling and registration.
Manage the title process and report title status in the system.
Submit warranties as necessary.
Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
Manage accounts receivable, including daily deposits for sales, service, and rental departments; account reconciliation; collection calls; and required paperwork submissions to state and federal accounts for payment.
Manage accounts payable tasks required by the support center, including monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests.
Update client account information as needed.
Process and distribute incoming mail to the correct store or corporate department.
Order general office supplies as needed.
Manage vehicle rentals, including scheduling rentals, training clients to use adaptive equipment, preparing contracts and invoices, and preparing and filing related paperwork monthly.
Manage vehicle maintenance and schedule repairs as needed for the rental fleet.
Create deal jackets for all inventory and manage their flow to align with vehicle movement.
Collect client payment when service work is performed.
Perform other duties as assigned.