Sales Administrative Assistant

Sysco•Memphis, TN

About The Position

The Sales Administrative Assistant provides direct clerical support to the Vice President of Sales for local sales. The role supports customer engagement by helping the sales organization provide customers with expanded service channel options, including Sales Coordinator, Sysco Market, and Sysco Mobile. It also supports sales personnel and other company functions as business needs dictate. The position requires strong administrative, organizational, communication, and computer skills. The successful candidate can handle confidential information with discretion, balance multiple projects in a fast-paced environment, follow procedures, and perform the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school education required.
1–2 years of related administrative experience providing support to an executive-level supervisor.
Strong computer skills, with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to type at least 50 words per minute accurately.
Strong interpersonal skills and ability to communicate effectively with all levels of employees and management.
Ability to remain poised, professional, and diplomatic under pressure.
Ability to pay attention to detail and balance multiple projects simultaneously in a fast-paced environment.
Demonstrated ability to plan and organize work activities, analyze and disseminate forms, and manage work time efficiently.
Ability to follow procedures and policies and identify and solve problems.
Ability to maintain alphabetical, numerical, and chronological filing systems.
Ability to perform basic arithmetic with whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; and draw and interpret bar graphs.
Ability to proofread English-language documents and make appropriate spelling and grammar corrections.
Ability to handle confidential information with integrity and discretion.

Nice To Haves

Bachelor's degree in a related field, such as business administration, or equivalent educational level.
Two years of related administrative experience providing support to an executive-level supervisor.
Working knowledge of Sysco sales processes, organization, and product categories.
Enthusiasm and creativity in problem-solving, flexibility, and a desire to learn.

Responsibilities

Support Customer Engagement efforts by enabling the sales organization to provide customers with expanded service channel options, including Sales Coordinator, Sysco Market, and Sysco Mobile.
Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
Manage the Vice President of Sales' email and screen phone calls, taking messages as needed.
Arrange travel for sales personnel through the appropriate travel agency and book hotel rooms as required.
Authorize payroll deductions for hotel rooms in accordance with policy.
Assist with preparation of food shows and sales meetings.
Respond to requests for company donations.
Maintain files and retain local information in the Customer Relationship Management system (Sysco 360).
Research information on the CRT or PC as required.
Generate, copy, and distribute promotional reports.
Order supplies for the Sales Department.
Schedule room arrangements and set up and/or attend District Sales Manager meetings, sales meetings, food shows, and related events as required.
Collect, prepare, and distribute Point-of-Sales material and flyers.
Run pre-formatted Business Objects tracking, commission, and other reports.
Create and maintain promotional tracking spreadsheets.
Support other company areas as business needs dictate, including the reception desk, supply orders, and administrative functions.