Sales Administrative Assistant

Sysco•Pittsburgh, PA

About The Position

The Sales Administrative Assistant provides direct clerical support to the Vice President of Sales for local sales. The role supports customer engagement and sales operations through administrative coordination, document preparation, communications, reporting, meeting and event support, and maintenance of local customer information. The position may also support other company areas as business needs dictate. The description outlines the general nature and level of work and is not a comprehensive inventory of all duties or qualifications. Associates must be able to perform essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.

Requirements

High school education required.
1–2 years of related administrative experience providing support to an executive-level supervisor.
Strong computer skills, with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to type at least 50 words per minute accurately.
Strong interpersonal skills.
Ability to communicate effectively with employees and management at all levels.
Ability to remain poised, professional, and diplomatic under pressure.
Detail orientation and ability to balance multiple projects simultaneously in a fast-paced environment.
Demonstrated ability to plan and organize work activities.
Ability to analyze and disseminate forms.
Ability to manage work time efficiently.
Ability to follow procedures and policies.
Ability to identify and solve problems.
Ability to maintain alphabetical, numerical, and chronological filing systems.
Ability to perform arithmetic using whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; and draw and interpret bar graphs.
Ability to proofread and correct spelling and grammar in English-language documents.
Enthusiasm and creativity in problem-solving, flexibility, and a desire to learn.
Ability to handle confidential information with integrity and discretion.
Applicants must be currently authorized to work in the United States.

Nice To Haves

Bachelor's degree in a related field, such as business administration, or equivalent educational level.
Two years of related administrative experience providing support to an executive-level supervisor.
Working knowledge of Sysco sales processes, organization, and product categories.

Responsibilities

Support customer engagement efforts by enabling the sales organization to provide customers with expanded service channel options, such as Sales Coordinator, Sysco Market, and Sysco Mobile.
Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
Manage the Vice President of Sales' email.
Make travel arrangements for sales personnel through the appropriate travel agency and book hotel rooms as required.
Authorize payroll deductions for hotel rooms in accordance with policy.
Assist with preparing food shows and sales meetings.
Respond to solicitations for company donations.
Screen phone calls for the Vice President of Sales and take messages.
Maintain files.
Retain local information within the Customer Relationship Management system (Sysco 360).
Research information on the CRT or PC as required.
Generate, copy, and distribute promotional reports.
Order supplies for the Sales Department.
Schedule room arrangements and set up for, or attend, District Sales Manager meetings, sales meetings, food shows, and related events as required.
Collect, prepare, and distribute Point-of-Sales material and flyers.
Run pre-formatted Business Objects tracking, commission, and other reports.
Create and maintain promotional tracking spreadsheets.
Support other company areas as business needs dictate, including the reception desk, supply orders, and administrative functions.