Sales Administrative Assistant

Sysco•Memphis, TN

About The Position

The Sales Administrative Assistant provides direct clerical support to the Vice President of Sales for local sales. The role supports customer engagement and the sales organization, prepares correspondence and reports, manages the Vice President of Sales’ email and phone calls, coordinates travel and meeting logistics, maintains files and CRM information, and assists with promotional materials and reporting. The assistant may also support other company functions as business needs dictate. The description outlines the general nature and level of work for this classification and is not a comprehensive inventory of all duties or qualifications. Associates are expected to perform each essential duty satisfactorily. The listed requirements represent the knowledge, skills, and abilities required; reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

High school education required.
1–2 years of related administrative experience providing support to an executive-level supervisor.
Strong computer skills, including intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to type at least 50 words per minute accurately.
Strong interpersonal skills and ability to communicate effectively with employees and management at all levels.
Ability to remain poised, professional, and diplomatic under pressure.
Ability to pay attention to detail and balance multiple projects in a fast-paced environment.
Demonstrated ability to plan and organize work activities.
Ability to analyze and disseminate forms.
Ability to manage work time efficiently and follow procedures and policies.
Ability to identify and solve problems.
Ability to maintain alphabetical, numerical, and chronological filing systems.
Ability to perform arithmetic with whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; and draw and interpret bar graphs.
Ability to proofread English-language documents and make appropriate spelling and grammar corrections.
Enthusiasm, creativity in problem-solving, flexibility, and a desire to learn.
Ability to handle confidential information with integrity and discretion.

Nice To Haves

Bachelor’s degree in a related field, such as business administration, or equivalent educational level.
Two years of related administrative experience providing support to an executive-level supervisor.
Working knowledge of Sysco sales processes, organization, and product categories.

Responsibilities

Support customer engagement efforts by enabling the sales organization to provide customers with expanded service channel options, such as Sales Coordinator, Sysco Market, and Sysco Mobile.
Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
Manage the Vice President of Sales’ email.
Arrange travel for sales personnel through the appropriate travel agency and book hotel rooms as required.
Authorize payroll deductions for hotel rooms according to policy.
Assist with preparation of food shows and sales meetings.
Respond to requests for company donations.
Screen phone calls for the Vice President of Sales and take messages.
Maintain files and retain local information in Customer Relationship Management (CRM), Sysco 360.
Research information on the CRT or PC as required.
Generate, copy, and distribute promotional reports.
Order supplies for the Sales Department.
Schedule room arrangements and set up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, and other events as required.
Collect, prepare, and distribute Point-of-Sales (POS) material and flyers.
Run pre-formatted Business Objects tracking, commission, and other reports.
Create and maintain promotional tracking spreadsheets.
Support other company areas as business needs dictate, including the reception desk, supply orders, and administrative functions.