Sales Administrative Assistant

Fedway•Basking Ridge, NJ

2d•Onsite

About The Position

Fedway Associates, New Jersey's premier wine and spirits distributor, is seeking a Sales Administrative Assistant to support its sales organization through accurate reporting, data analysis, supplier program administration, and day-to-day operational support. The role connects sales leadership, sales teams, supplier partners, and internal departments by keeping information accurate, timely, organized, and actionable. A key focus is improving the accuracy and consistency of sales reporting by working with large datasets, identifying discrepancies and trends, building reports, and communicating clear insights to management. The position also supports supplier programs, sales initiatives, presentations, meetings, and other administrative functions. This role is fully on-site in Basking Ridge, New Jersey.

Requirements

Strong Microsoft Office skills, including PowerPoint, Power BI, and Excel.
Excel skills including PivotTables, XLOOKUP/VLOOKUP, formulas, filters, conditional formatting, and data organization.
Ability to analyze large amounts of information while maintaining a high degree of accuracy.
Strong organizational and time-management skills with excellent attention to detail.
Ability to manage multiple projects and deadlines simultaneously.
Strong written and verbal communication skills, including the ability to communicate effectively across organizational levels and with suppliers.
Ability to work independently, identify problems, and follow through to resolution.
Ability to perform occasional lifting, lowering, pushing, carrying, or pulling of up to 20 pounds; regularly sit, stand, and move about the office.

Nice To Haves

3–5 years of experience in sales administration, business analysis, sales operations, reporting, or a related position.
Experience in wine and spirits, beverage distribution, consumer packaged goods, hospitality, or a related industry.
Experience creating dashboards, charts, and reports.

Responsibilities

Prepare and maintain weekly, monthly, quarterly, and annual sales market share reports.
Analyze sales performance by supplier, brand, SKU, account, salesperson, team, territory, and channel.
Compare current performance with prior-year results, exclusive versus non-exclusive business, goals, and established sales targets.
Assist with administration and tracking of supplier programs, incentives, goals, sales initiatives, and Platinum Club.
Review reports for accuracy, investigate discrepancies before distribution, and work with internal departments to validate data and resolve reporting issues.
Maintain standardized reporting formats and track key performance indicators, providing concise summaries of important findings.
Develop Excel-based dashboards, scorecards, trackers, and management summaries.
Assist sales leadership with ad hoc analysis and reporting requests.
Support sales initiatives, presentations, meetings, and other administrative functions.