Sales Admin - Hotel Indigo Baltimore

Remington Hospitality•Baltimore, MD

2d•Onsite

About The Position

The Sales Admin supports departmental needs in a fast-paced office environment, bringing strong attention to detail, initiative, and a willingness to learn the business. The position provides administrative and coordination support, including calendar and meeting management, travel arrangements, correspondence, invoice and purchase-order processing, expense reporting, and special projects. It also supports vendor contract creation and distribution and helps track action items, deadlines, and project progress.

Requirements

At least 2–3 years of administrative assistant experience; experience supporting more than one person is preferred.
Demonstrated ability to build long-standing professional relationships.
Expertise in managing email, conducting online research, and presenting information in an organized fashion.
Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint.
Working knowledge of applications such as payroll and HR systems and SharePoint.
Ability to reprioritize quickly and adapt to a changing environment.
Comfort with ambiguity; ability to think on one's feet and proactively solve problems.
Strong follow-up skills.
Ability to work independently and as a team member.
Ability to complete tasks and responsibilities with a high degree of quality control and manage up to supervisors.
Ability to maintain a high level of confidentiality.
Professional and personable demeanor, with excellent interpersonal and communication skills.
Ability to work in a standard office environment, including prolonged periods sitting at a desk and working on a computer.
Ability to use hands and fingers frequently for keyboarding, mouse or trackpad use, writing, and operating office equipment; ability to communicate effectively verbally and in writing.
Ability to occasionally stand, walk, bend, reach, or carry items and lift or move 10–25 pounds as needed.
Visual ability to read computer screens and printed materials, including close visual focus for extended periods and color differentiation for certain roles.
Ability to hear and participate in conversations and meetings and use a phone or headset.

Nice To Haves

Bachelor's or associate degree preferred.
Experience supporting more than one person.

Responsibilities

Manage calendars and proactively organize time using judgment and discretion.
Arrange recurring and ad hoc meetings and conference calls.
Schedule conference rooms, arrange audiovisual or online meeting tools, order meals when needed, and coordinate events.
Coordinate meeting logistics and ensure arrangements are in place.
Create systems to manage priorities and deadlines through email management or other practices.
Refer or delegate business issues and questions to others for resolution, and follow up to ensure resolution.
Track action items, communicate and report on their status, and maintain a follow-up system or process.
Manage travel arrangements, including air or ground transportation, hotel accommodations, itinerary changes, shipping materials, and other travel support.
Compose, proofread, edit, and format correspondence, agendas, and documents.
Manage and process invoices and purchase orders, follow through on approvals and timely payment, and support monthly budget reconciliation as needed.
Assist with special projects, including managing and tracking projects.
Assist with creating vendor contracts and distribute final contracts to involved parties.
Prepare and manage expense reports.