SAFECOR Document Control Specialist and Administrative Assistant

Airgas • Houston, TX

14h • Hybrid

About The Position

Airgas is hiring for a SAFECOR Document Control Specialist and Administrative Assistant in Houston, TX. This is a hybrid role, requiring 3 days a week in the office. The ideal candidate will have experience in the HSE, oil, or gas industry, and/or supporting shared services. This role supports the VP of SAFECOR and SAFECOR Directors, managing over 1400 Safecor issued documents, coordinating safety incentive programs, maintaining the Safecor website and distribution lists, and providing administrative support. The position also involves planning and coordinating the Airgas Conference and SAFECOR meetings, managing printing vendors, producing training certificates, processing invoices, and ensuring budgetary controls.

Requirements

• High School Diploma or GED Required.
• At least 5+ years experience Prior administrative support.
• Intermediate knowledge of Google applications, including Google Docs, Drive, Sheets and Slides.

Nice To Haves

• Associate’s degree or higher preferred.
• Experience preferably in the HSE, oil or gas industry and/or supporting shared services.
• Prior experience using SAP and/or other purchase order databases is a plus.

Responsibilities

• Manages the document control process including uploading SAFECOR documents in Intelex and ensuring documents are being reviewed periodically as well as released in a coordinated manner
• Coordinates and supports the Airgas safety incentive programs including the: Driver of the Year, Safety Professional of the Year, 10/20/30 Year Safe Driver, 1 Year Safe Driver and sites with milestones, and the AERO Safety Recognition awards.
• Maintains the SAFECOR Website.
• Manages and maintains SAFECOR distribution and/or communication lists
• Maintains SAFECOR calendar and helps to manage cadence of SAFECOR meetings
• Plan/Organize/Coordinate the Airgas Conference including venue, resources, and logistics as well the SAFECOR all-group meetings.
• Coordinates printing vendors with all SAFECOR manual related items such as 12 Life Saving Rules, Corporate Safety Policy and Corporate Road Safety Policy, and HWP/SWP permits.
• Produces training certificates for attendees of training conducted by SAFECOR Field Representatives
• Process SAFECOR invoices and submits to A/P for payment
• Ensures budgetary controls and expenses are being met.
• Process and distribute incoming mail at office
• Perform other duties as directed by the VP of SAFECOR

Benefits

• Medical, Dental, Vision, Life, AD&D, and Disability Insurance.
• Up to 14-week paid child birth benefits
• 401(k) Retirement Plan with company match
• Tuition Assistance
• Paid Holidays
• Vacation
• Sick time
• Employee Assistance Program (EAP)
• Pre-tax commuter transportation benefit
• Parental leave
• Floating holidays
• Jury duty and funeral/bereavement leave
• Discounted college tuition for eligible employees’ dependents
• Airgas Scholarship Program for dependent children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED