RM&I Student Office Assistant

University of St Thomas•Saint Paul, MN

7d•Onsite

About The Position

The Mathematics Department is seeking an energetic, motivated student to support the RM&I director and math office coordinator with daily tasks. The assistant performs administrative duties for the Mathematics Department office and RM&I program, helping the program and department run smoothly. The role requires excellent communication skills, office professionalism, confidentiality, efficiency, and accuracy. Duties are flexible and vary from day to day. The assistant works with a second student, the MATH Office Assistant, to complete daily tasks. The position is based at the St. Paul Campus and pays $16.50 per hour. Work is up to 10 hours per week during the Fall and Spring semesters, between 8 a.m. and 5 p.m., Monday through Friday. Daily work times are flexible and may change each semester.

Requirements

Must be an eligible St. Thomas student pursuing a degree at the undergraduate, graduate, or doctoral level and actively enrolled at least part-time in credit courses.
Able to work up to 10 hours per week during the Fall and Spring semesters between 8 a.m. and 5 p.m., Monday through Friday.
Reasonable proficiency with Microsoft Office programs and aptitude for learning new software systems.
Well-organized and able to work independently with minimal supervision.
Approachable, flexible, and self-directed.
Able to engage with others in a professional yet personal manner.
Excellent communication skills, office professionalism, and ability to maintain confidentiality while completing work efficiently and accurately.

Nice To Haves

Previous experience in an office setting is preferred.
Preference for applicants majoring in Mathematics, Actuarial Science, or Statistics.
Additional preference for applicants earning an RM&I certificate, serving as a MarC tutor, or having completed CAM research.

Responsibilities

Support the RM&I Career Fair in October.
Provide Hall of Fame support.
Assist with communications and marketing.
Support travel coordination.
Place catering orders.
Provide other event and program support.
Assist with scheduling requests for the Mathematics Department office.
Organize and maintain the department copy room, track office supplies, and distribute mail.
Update hallway directories and classroom schedules.
Complete miscellaneous office and campus-support tasks, such as directing visitors, posting signs, decorating the Math office for holidays, helping with Pi Day if available, double-checking documents, printing and copying, and managing calculator and ACSC exam study guide checkouts.
Assist the Actuarial Science Director with tasks such as updating the alumni contact sheet and major/minor documents.
Provide flexible support to the office coordinator and RM&I director, collaborating with the math coordinator, RM&I director, future RM&I coordinator, and the MATH Office Assistant.