RFP (Request for Proposal) Coordinator

Golden Star Technology•Cerritos, CA

7d•Onsite

About The Position

Golden Star Technology Inc. (GST) is seeking a highly organized, detail-oriented RFP Coordinator to support government proposal development, contract administration, and quotation activities. The role works closely with sales, engineering, operations, finance, legal, and vendor partners to deliver timely, accurate, and compliant proposal responses. The RFP Coordinator serves as the primary internal administrator for GST's NASA SEWP VI contract vehicle and supports proposal development, quotation management, contract administration, and customer responses. The position is based in Cerritos, California, and requires managing multiple deadlines in a fast-paced environment. GST is a provider of IT and audiovisual solutions serving commercial, education, healthcare, and government customers. Founded in 1985 and headquartered in Cerritos, California, the company has been recognized by the Los Angeles Business Journal as one of LA's Best Places to Work for seven consecutive years.

Requirements

At least 3 years of experience in proposal coordination, contracts administration, government contracting, or a related role.
Inside sales experience.
Hands-on experience supporting sales quoting activities, including developing customer quotations, obtaining vendor and distributor pricing, reviewing product availability, and coordinating proposal submissions.
Strong organizational, analytical, and time-management skills, including the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Exceptional attention to detail and ability to maintain accuracy under tight deadlines.
Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, and Adobe Acrobat.
Experience working with OEMs, distributors, and vendor pricing programs.
Strong customer service mindset and ability to collaborate across departments.
Ability to work independently, remain accountable, and meet deadlines.

Nice To Haves

Experience supporting NASA SEWP, GWAC, GSA Schedule, or other federal contract vehicles.
Government contracting and public sector procurement experience.
Experience with CRM systems, preferably Salesforce.
Experience with ERP systems.
Knowledge of IT hardware, software, cloud, cybersecurity, networking, or audiovisual solutions.
Familiarity with FAR/DFARS requirements and federal procurement processes.

Responsibilities

Serve as the internal owner and administrator of GST's NASA SEWP VI contract vehicle.
Manage the preparation, review, and submission of RFPs, RFQs, bids, and customer quotations.
Review solicitation requirements and ensure proposals are accurate, complete, and compliant with customer specifications.
Coordinate pricing with manufacturers, distributors, and vendor partners.
Request, evaluate, and validate vendor quotes, pricing, product availability, and lead times.
Prepare accurate customer quotations while ensuring margin and pricing requirements are met.
Monitor NASA SEWP and other contract portals for opportunities, updates, and communications.
Collaborate with sales, engineering, finance, legal, operations, and vendor teams to gather proposal content and required documentation.
Proofread and review proposals for accuracy, consistency, formatting, branding, and compliance.
Support contract administration, including customer and subcontract agreements, insurance and bonding requirements, and other contract-related documentation.
Track contract statuses, milestones, and deadlines, and communicate updates to internal stakeholders.
Maintain organized records of proposals, contracts, and quotations.
Provide general sales support and perform other administrative duties as assigned.