RFP (Request for Proposal) Coordinator
About The Position
Golden Star Technology Inc. (GST) is seeking a highly organized, detail-oriented RFP Coordinator to support government proposal development, contract administration, quotation activities, and customer responses. The position works closely with sales, engineering, operations, finance, legal, and vendor partners to deliver accurate, compliant proposals on time. The RFP Coordinator serves as the primary internal administrator for GST's NASA SEWP VI contract vehicle and supports proposal development, quotation management, contract administration, and customer response activities. The role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. GST is a provider of IT and audiovisual solutions and services for commercial, education, healthcare, and government customers. The company is headquartered in Cerritos, California, and was founded in 1985.
Requirements
- At least 3 years of experience in proposal coordination, contracts administration, government contracting, or a related role.
- Inside sales experience.
- Hands-on experience supporting sales quoting activities, including developing customer quotations, obtaining vendor and distributor pricing, reviewing product availability, and coordinating proposal submissions.
- Strong organizational, analytical, and time-management skills, with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Exceptional attention to detail and ability to maintain accuracy under tight deadlines.
- Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, and Adobe Acrobat.
- Experience working with OEMs, distributors, and vendor pricing programs.
- Strong customer service mindset and ability to work collaboratively across departments.
- Ability to work independently while maintaining accountability and meeting deadlines.
Nice To Haves
- Experience supporting NASA SEWP, GWAC, GSA Schedule, or other federal contract vehicles.
- Government contracting and public sector procurement experience.
- Experience with CRM systems, preferably Salesforce.
- Experience with ERP systems.
- Knowledge of IT hardware, software, cloud, cybersecurity, networking, or audiovisual (AV) solutions.
- Familiarity with FAR/DFARS requirements and federal procurement processes.
Responsibilities
- Serve as the internal owner and administrator of GST's NASA SEWP VI contract vehicle.
- Manage preparation, review, and submission of RFPs, RFQs, bids, and customer quotations.
- Review solicitation requirements and ensure proposals are accurate, complete, and compliant with customer specifications.
- Coordinate pricing with manufacturers, distributors, and vendor partners.
- Request, evaluate, and validate vendor quotes, pricing, product availability, and lead times.
- Prepare accurate customer quotations while ensuring margin and pricing requirements are met.
- Monitor NASA SEWP and other contract portals for opportunities, updates, and communications.
- Coordinate with sales, engineering, finance, legal, operations, and vendor teams to gather proposal content and documentation.
- Proofread and review proposals for accuracy, consistency, formatting, branding, and compliance.
- Support contract administration, including customer agreements, subcontract agreements, insurance requirements, bonding requirements, and other contract-related documentation.
- Track contract statuses, milestones, and key deadlines, and communicate updates to internal stakeholders.
- Maintain organized records of proposals, contracts, and quotations.
- Provide general sales support and perform other administrative duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
