Residency Program Coordinator - Internal Medicine

Advocate Health • High Point, NC

4d • $29 - $43

About The Position

The Residency Program Coordinator manages the daily operations of an Internal Medicine residency program and supports the program director and residents. The coordinator serves as a liaison for trainees and ongoing program activities, provides administrative support, represents the program director in meetings and other administrative matters as needed, and helps maintain compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements.

The role coordinates accreditation reviews and records, recruitment and onboarding, resident orientation and rotation schedules, educational records and evaluations, annual compliance training, human resources documentation, conferences and committee meetings, and the residency program budget. The position also serves as a contact for planning committees.

This is a full-time position scheduled Monday through Friday, 8 a.m. to 5 p.m., for 40 hours per week. The work is performed in a clean, comfortable office environment.

Requirements

• Bachelor's degree with one year of experience in the field or a related area, or an equivalent combination of education and experience.
• Solid oral and written communication skills.
• Superior organizational skills.
• Ability to prioritize work independently and meet important deadlines.
• Problem-solving and decision-making skills.
• Goal-setting and long-range planning skills.
• Knowledge of medical terminology.
• Familiarity with a variety of program concepts, practices, and procedures.

Responsibilities

• Manage daily operations of the residency program.
• Assist the program director and serve as a liaison for program trainees and ongoing program activities.
• Provide administrative support to the program director and residents, including support related to program policies and procedures.
• Represent the program director in meetings and other administrative affairs as needed.
• Understand ACGME program requirements, analyze them, and suggest specific changes or modifications.
• Coordinate completion of the Program Information Form for ACGME site review and Internal GME Program Review; prepare and maintain accreditation records.
• Coordinate recruitment, orientation, and graduation processes, including interviews, ranking, and post-match administration.
• Use ERAS and submit rank lists to NRMP and/or San Francisco Match.
• Conduct resident orientations and Medical Center process training when required; oversee or coordinate resident rotation schedules as needed.
• Develop and maintain resident and alumni educational records.
• Conduct annual compliance training for residents and maintain records; administer educational and residency performance evaluations required by ACGME.
• Coordinate human resources activities, including promotions, training verifications, vacation, sick leave, and leave-of-absence documentation.
• Initiate contracts and required documentation for incoming and outgoing residents for the Medical Staff office.
• Schedule, coordinate, and participate in educational conferences and committee meetings.
• Monitor and reconcile the residency program budget.
• Serve as a contact for planning committees.

Benefits

• Paid time off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible spending accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational assistance program.
• Potential premium pay, incentive pay for select positions, and annual increases based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level