Program Coordinator - Family Medicine Residency

Trinity Health

5d

About The Position

The Program Coordinator manages the daily operations, logistics, and accreditation compliance of the Family Medicine residency. The role serves as a vital link between the Program Director, residents, faculty, and the GME office.

The coordinator manages resident schedules in accordance with NYS 405 and ACGME requirements, maintains knowledge of accreditation requirements, and prepares data for ACGME site visits, annual ADS updates, and institutional requirements. The role supports resident orientation and onboarding, coordinates daily didactic lectures under the oversight of the Curriculum Committee, and maintains accurate resident IEPs, including mastery skills, procedures, evaluations, and required competencies and certifications.

Additional duties include supporting the GME office, optimizing use of MedHub, organizing and supporting Department of Family Medicine Grand Rounds, and serving as the primary contact for residents, faculty, and applicants. The coordinator participates in orientation and continuing education and maintains knowledge and skills related to the field.

Requirements

• Proficiency in database management, including residency management systems such as MedHub, preferred.
• Strong organizational skills preferred.
• Proficiency in MS Office preferred.
• Ongoing commitment to personal growth and education is helpful.

Nice To Haves

• Bachelor’s degree preferred.
• Previous experience in medical education (GME), administrative support, or a fast-paced academic environment preferred.

Responsibilities

• Manage resident schedules in compliance with NYS 405 and ACGME requirements.
• Maintain in-depth knowledge of ACGME Common Program Requirements and ensure compliance.
• Prepare data for ACGME site visits, annual ADS updates, and institutional requirements.
• Support orientation and onboarding of new residents.
• Coordinate daily didactic lectures with oversight from the Curriculum Committee.
• Maintain accurate IEPs for each resident, including mastery skills, procedures, evaluations, and required competencies and certifications.
• Provide support to the GME office as needed.
• Optimize use of the Residency Management System (MedHub).
• Organize and support Department of Family Medicine Grand Rounds.
• Serve as the primary contact for residents, faculty, and applicants.
• Participate in orientation and continuing education and maintain knowledge and skills related to the field.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed