Residency Program Coordinator -Emergency Medicine

Advocate Health • High Point, NC

2d • $29 - $43 • Onsite

About The Position

The Residency Program Coordinator manages the daily operations of a Medical Center residency program and supports the program director and residents with administrative activities, policies, and procedures. The coordinator serves as a liaison for program trainees and ongoing program activities, and may represent the program director in meetings and other administrative affairs.

The role requires understanding Accreditation Council for Graduate Medical Education (ACGME) program requirements, analyzing them, and recommending changes. The coordinator prepares and maintains accreditation records and coordinates the Program Information Form (PIF) for ACGME site reviews and Internal Graduate Medical Education (GME) Program Reviews.

The coordinator manages recruitment, orientation, and graduation processes, including interviews, ranking, and post-match administration. This includes using the Electronic Resident Application Service (ERAS) and submitting rank lists to the National Resident Matching Program (NRMP) and/or San Francisco Match. The role may also involve conducting resident orientations, providing Medical Center process training, and overseeing or coordinating rotation schedules.

Additional responsibilities include maintaining resident and alumni educational records; conducting annual compliance training and maintaining records; administering required educational and residency performance evaluations; coordinating human resources documentation and activities; scheduling and participating in educational conferences and committee meetings; monitoring and reconciling the residency program budget; and serving as a contact for planning committees.

The position is full time, 40 hours per week, Monday through Friday, and in person. The work environment is a clean, comfortable office. The listed pay range is $28.55–$42.85. A bachelor's degree with one year of experience in the field or a related area is required, or an equivalent combination of education and experience.

Requirements

• Bachelor's degree with one year of experience in the field or a related area, or an equivalent combination of education and experience.
• Solid oral and written communication skills.
• Superior organizational skills.
• Ability to prioritize work independently and meet important deadlines.
• Problem-solving and decision-making skills.
• Goal-setting and long-range planning skills.
• Knowledge of medical terminology.
• Familiarity with a variety of program concepts, practices, and procedures.

Responsibilities

• Manage the daily operations of a Medical Center residency program.
• Serve as a liaison for program trainees and ongoing program activities; provide administrative support to the program director and residents on program policies and procedures.
• Represent the program director in meetings and other administrative affairs as needed.
• Understand ACGME requirements, analyze them, and suggest specific changes and modifications.
• Coordinate completion of the Program Information Form (PIF) for ACGME site reviews and Internal GME Program Reviews; prepare and maintain accreditation records.
• Coordinate recruitment, orientation, and graduation processes, including interviews, ranking, and post-match administration.
• Use ERAS and submit rank lists to NRMP and/or San Francisco Match.
• As needed, conduct resident orientations, provide Medical Center process training, and oversee or coordinate resident rotation schedules.
• Develop and maintain current resident and alumni educational records.
• Conduct annual compliance training for residents and maintain training records.
• Administer educational and residency performance evaluations as required by ACGME.
• Coordinate human resources activities and documentation, including promotions, training verifications, vacation, sick leave, and leaves of absence.
• Initiate contracts and required documentation for incoming and outgoing residents with the Medical Staff office.
• Schedule, coordinate, and participate in educational conferences and committee meetings.
• Monitor and reconcile the residency program budget.
• Serve as a contact for planning committees.

Benefits

• Paid Time Off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Competitive compensation, with potential premium pay and incentive pay for select positions.
• Opportunity for annual increases based on performance.
• Career development programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level