Residency Program Coordinator

Lifepoint Health•Johnstown, PA

2d•Onsite

About The Position

Conemaugh Memorial Medical Center, part of Lifepoint Health, is seeking a Residency Program Coordinator to provide administrative support to the Residency Program, Program Director, Associate Program Director, Administrative Director of Medical Education/Medical Education Manager, and Director of Medical Education. This role requires adherence to the rules and regulations of the American Osteopathic Association (AOA) concerning medical education. The coordinator will be responsible for various aspects of the Department of Medical Education, including coordinating continuing medical education programs to ensure the success of the department and its initiatives. The position emphasizes maintaining confidential records, projecting a positive organizational image through cost-effective measures and effective communication, and providing comprehensive support to the Residency Program's services and image. The coordinator will also manage daily schedules for program directors, offer guidance to students, interns, residents, and chief residents, and administer program activities such as meetings, lectures, and journal clubs. Accurate maintenance of resident time-off documentation for payroll submission, preparation of meeting agendas and minutes, and drafting recommendation letters and verification of program credit are also key responsibilities.

Requirements

Five (5) years experience in office administration with a minimum of two (2) of those years in a healthcare related setting is required.
Proficient in MS Word, Excel, Outlook and Power Point.
Database management experience required.
High school graduate or equivalent required

Nice To Haves

Two (2) of those years in a medical education program preferred.
Page Maker experience is a plus.

Responsibilities

Maintains confidential records.
Ensures a positive organizational image through cost effective measures, optimal lines of communication and effective support of all programs within area of responsibility.
Coordinates and provides support in daily administration of office functions with effectively supports the Residency Program’s services and image.
Coordinates/maintains the Program Director/Associate Program Directors’ daily schedule(s).
Provides support and guidance and leadership to all students, interns, residents and chief residents.
Administration/coordination of program activities with faculty, residents, staff (ie administrative meetings, GME activities, program lecture series, lecture room scheduling, Journal Club, Harrison Series, etc.)
Maintains accurate Resident time-off documentation and reports the documentation to the Administrative Director of Medical Education in timely manner for proper payroll submission.
Prepares agendas and records minutes for Training Program meetings; prepares letters of recommendations and verification of program credit to requesting organizations for current and past house-staff; prepares necessary informational material and reports for meetings and quarterly evaluations.