Program Coordinator II - Psychiatry Residency

Texas A&M University System • Bryan, TX

2d

About The Position

The Program Coordinator II partners with the residency program director to coordinate and manage the daily activities of Texas A&M’s Psychiatry Residency. The role coordinates curriculum delivery, office operations, accreditation readiness, and personnel activities, and serves as a liaison among program administrators, residents, faculty, and School of Medicine staff. The position also supports resident and faculty recruitment, alumni relations, and the department’s educational mission.

The coordinator administers program operations and training records in accordance with requirements from ACGME, ABPN, the Texas Medical Board, and other oversight bodies. The role manages faculty and resident scheduling, recruitment and onboarding, and may supervise administrative staff. It also supports program planning, policy development, evaluation, and reporting.

The position is the primary administrator of the New Innovations residency management software suite. It coordinates and trains users, supports scheduling and duty-hour compliance, tracks evaluations, and maintains trainee files. Additional duties include assisting with program finances and agreements, monitoring licensure and regulatory matters, coordinating office procedures, and ensuring compliance with university and affiliate-site policies.

The coordinator supports continuous accreditation readiness and the work of the Program Evaluation Committee and Clinical Competency Committee. The role manages program communications and website content, maintains relationships with community partners, affiliate health systems, and alumni, and coordinates recruitment and marketing activities. It also plans and manages logistics for events and projects, including graduation, white coat events, and recruitment activities.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Four years of residency program, medical education, or undergraduate education program coordination experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills.
• Ability to perform job responsibilities safely and in compliance with A&M System and HSC guidelines.
• Ability to multitask and work cooperatively with others.
• Knowledge and experience with event planning and/or project management.

Nice To Haves

• Master’s degree.
• Five years of residency program or medical education program coordination experience, including psychiatry or behavioral health program experience.
• Current Training Administrators for Graduate Medical Education (C-TAGME) certification.
• Knowledge of and experience in instructional design and/or curriculum development.
• Recent experience with ACGME institutional or program site visits and CLER consultative visits.
• Experience working with learning management systems, including New Innovations.

Responsibilities

• Coordinate and administer the Psychiatry Residency program and maintain resident training files in accordance with applicable accreditation and regulatory requirements.
• Coordinate faculty and resident scheduling to support educational objectives, clinical operations, and accreditation compliance.
• Implement resident recruitment, interviewing, and onboarding processes.
• May supervise office and administrative support staff.
• Assist with short- and long-term goals, objectives, strategic plans, policies, and procedures; collaborate on new or expanded programs; plan, implement, and evaluate programs; and prepare activity reports.
• Serve as primary administrator of the New Innovations residency management software suite, coordinate software tools, and train faculty and resident users.
• Use residency management software to oversee scheduling, duty-hour compliance, evaluation completion, and trainee file management.
• Assist with residency program finances in conjunction with School of Medicine business and GME offices.
• Assist with maintaining affiliation agreements, program letters of agreement, and other agreements.
• Oversee processes related to resident and faculty licensure, certifications, and regulatory affairs.
• Develop and evaluate office procedures, streamline operations, and ensure compliance with university and affiliate-site administrative policies.
• Create and maintain continuous accreditation readiness and support compliance with ACGME and LCME requirements.
• Develop and implement processes that support the Program Evaluation Committee and Clinical Competency Committee.
• Manage the program website and internal and external communications.
• Maintain communication with community partners, affiliate health systems, and alumni.
• Coordinate faculty and resident recruitment, recruitment events, marketing materials, and departmental promotion.
• Coordinate special-event and project logistics, including meeting scheduling, venue bookings, travel arrangements, event budgets, catering, and meeting materials.
• Perform other duties as assigned.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance; Texas A&M contributes to employee health and basic life premiums.
• 12–15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time for health and wellness.
• Free LinkedIn Learning training, webinars, and limited financial support for conferences and workshops.
• Educational release time and tuition assistance for completing a degree while employed by Texas A&M.
• Living Well employee program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level