Program Coordinator II - Psychiatry Residency

Texas A&M University System • Bryan, TX

1d

About The Position

Texas A&M University Health Science Center’s Graduate Medical Education Department is seeking a Program Coordinator II to support the Psychiatry Residency Program. The position partners with faculty, residents, and program leadership to support an outstanding training experience and the program’s educational mission. The role requires professionalism, initiative, attention to detail, adaptability, independent judgment, and the ability to balance multiple priorities.

The coordinator administers and oversees program operations, resident recruitment and onboarding, scheduling, accreditation readiness, regulatory affairs, learning management systems, communications, and special events. The position also contributes to process improvement, program evaluation and growth, strategic planning, alumni engagement, and collaboration with community partners and affiliate health systems. This position is grant funded, and future employment may be contingent upon future funding.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Four years of residency program, medical education, or undergraduate education program coordination experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills.
• Ability to perform job responsibilities safely and in compliance with A&M System and HSC guidelines.
• Ability to multitask and work cooperatively with others.
• Knowledge and experience with event planning and/or project management.

Nice To Haves

• Master’s degree.
• Five years of residency program or medical education program coordination experience, including psychiatry or behavioral health program experience.
• Current certification from Training Administrators for Graduate Medical Education (C-TAGME).
• Knowledge of and experience in instructional design and/or curriculum development.
• Recent experience with ACGME institutional or program site visits and CLER consultative visits.
• Experience working with learning management systems, including New Innovations.

Responsibilities

• Coordinate and administer the psychiatry residency program, including maintaining resident training files in accordance with ACGME, ABPN, Texas Medical Board, and other oversight-body requirements.
• Oversee faculty and resident scheduling to support educational objectives, clinical operations, and accreditation compliance.
• Implement effective resident recruitment, interviewing, and onboarding processes.
• May supervise office and administrative support staff.
• Assist with short- and long-term goals, objectives, and strategic plans; collaborate on new or expanded programs; plan, implement, and evaluate programs; assist with policies and procedures; and prepare reports on program activities.
• Serve as the program’s primary administrator for the New Innovations residency management software suite, coordinate use of its tools, and train faculty and resident users.
• Use the learning management system to coordinate scheduling, duty-hours compliance, resident and fellow evaluations, and trainee-file repositories.
• Assist with residency program finances in coordination with the School’s Business and GME Offices.
• Assist GME leadership with maintaining affiliation agreements, program letters of agreement, and other agreements.
• Oversee processes for resident and faculty licensure, certifications, and other regulatory affairs.
• Develop, evaluate, and ensure adherence to office procedures that reduce duplication and streamline operations.
• Ensure compliance with Texas A&M University and affiliate clinical teaching sites’ administrative policies and procedures.
• Establish continuous accreditation-readiness processes and support compliance with ACGME and LCME requirements.
• Develop and implement processes that support effective Program Evaluation Committee and Clinical Competency Committee operations.
• Manage the program website and internal and external communications; maintain communication with community partners, affiliate health systems, and alumni.
• Coordinate faculty and resident recruitment, including recruitment events, marketing materials, and departmental promotion.
• Coordinate special-event logistics, including meetings, venues, transportation and lodging, budgets, catering, and meeting materials for events such as graduation, white coat events, and recruitment activities.
• Perform other duties as assigned.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance; Texas A&M contributes to employee health and basic life premiums.
• 12–15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time for health and wellness.
• Free LinkedIn Learning training and webinars, plus limited financial support to attend conferences and workshops.
• Educational release time and tuition assistance for completing a degree while employed by Texas A&M.
• Living Well employee wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level