Residency/Fellowship Program Coordinator I - Psychiatry and Behavioral Sciences

UTHealth Houston•Houston, TX

About The Position

UTHealth Houston’s Psychiatry and Behavioral Sciences is hiring a Residency/Fellowship Program Coordinator I to coordinate the academic, operational, and financial activities of the residency program. The coordinator assists with developing educational and administrative goals and objectives, mapping the program structure, and providing guidance on residency-program matters. The position works in a collaborative academic medical environment with faculty leaders, residents, fellows, and institutional partners to support trainee development, accreditation, and medical education initiatives. Employees must permanently reside and work in Texas.

Requirements

High school diploma or equivalent.
Three years of related experience; equivalent years of education beyond the minimum education requirement may be substituted for the required experience.
Must permanently reside and work in the State of Texas.
Must be able to meet the security-sensitive position requirements described in the posting.

Nice To Haves

Experience in an academic setting is preferred.

Responsibilities

Provide administrative oversight for residency and fellowship matters, including handling inquiries and correspondence, setting up folders, maintaining program files according to records-retention schedules, assisting with residency-training verification requests, and maintaining calendars of applicant appointments and meetings.
Ensure compliance with departmental policies and procedures and residency/fellowship program requirements, including submitting duty-hour reports to the GME Office, collecting and tracking resident, faculty, and program evaluations, and monitoring house-staff moonlighting and other outside professional activities.
Manage schedules and resident attendance for required educational activities, including conferences and didactic experiences.
Maintain the residency curriculum, including competency-based goals and objectives for each assignment and training level.
Create and edit the departmental residency training manual.
Oversee resident and fellow recruitment activities, including scheduling interviews, corresponding with applicants, confirming meetings and appointments, and checking applicant credentials against current guidelines.
Implement required modules of the residency management software, including managing and reporting data and providing user training to faculty and residents/fellows.
Develop and maintain program letters of agreement for required rotations at outside institutions.
May handle routine budget or financial responsibilities assigned by the supervisor.
Perform other duties as assigned.

Benefits

100% paid medical premiums for full-time employees.
Generous time off, including holidays, a preventative leave day, vacation, and sick time, totaling approximately 37–38 days per year.
Additional vacation accrual with longer service.
Longevity pay through monthly payments after two years of service.
Retirement/pension plan.
Free financial and legal counseling.
Free mental health counseling services.
Gym membership discounts and access to wellness programs.
Employee discounts, including entertainment, car rentals, and cell phones.
Resources for child and elder care.