II - Department of Pediatrics

University of Florida•Gainesville, FL

About The Position

The Department of Pediatrics is hiring Residency/Fellowship Program Coordinators for its Pediatric Medical Education Office. Each position may be filled at the Coordinator I or Coordinator II level, depending on the successful candidate’s qualifications and experience. The Coordinator administers assigned fellowship programs day to day, focusing on program operations and accreditation compliance. Working closely with the Program Director, the Coordinator is a primary point of contact for fellows, faculty, the institutional GME office, and accrediting bodies. The role supports fellowship recruitment and educational program administration, including the recruitment cycle, ERAS administration, applicant communications, interview scheduling, and NRMP Match activities. It also coordinates educational activities such as didactic conferences, clinical rotations, faculty teaching schedules, and fellow evaluations. Coordinators also contribute to broader Pediatric Medical Education Office operations by providing administrative support and coverage across Pediatric programs. They support Program Directors, Associate Program Directors, and Chief Residents, and facilitate communication and coordination among fellows, faculty, program leadership, and institutional stakeholders.

Requirements

Level I: Bachelor’s degree and two years of relevant experience, or an equivalent combination of education and relevant experience.
Level II: Bachelor’s degree and three years of experience coordinating educational programs, accredited residency and/or fellowship programs, or an equivalent combination of education and relevant experience.

Nice To Haves

Level I: Experience in an academic, healthcare, or university administrative environment.
Level I: Familiarity with University of Florida travel and purchasing rules and regulations.
Level I: Strong written and verbal communication skills and the ability to build effective working relationships across faculty, trainees, and administrative peers.
Level I: Demonstrated ability to proofread and manage detailed correspondence accurately.
Level II: Experience managing residency or fellowship recruitment cycles, including ERAS and Match coordination.
Level II: Experience with University of Florida systems, including myUFL, and institutional travel and purchasing regulations.
Level II: Demonstrated ability to manage accreditation committee support, milestone reporting, and case log oversight.
Level II: Strong written and verbal communication skills and the ability to work effectively with faculty, program directors, and trainees across multiple concurrent programs.

Responsibilities

Administer assigned fellowship programs day to day, with a focus on program operations and accreditation compliance.
Serve as a primary point of contact for fellows, faculty, the institutional GME office, and accrediting bodies, in coordination with the Program Director.
Manage the fellowship recruitment cycle, including ERAS administration, applicant communications, interview scheduling, and NRMP Match activities.
Coordinate educational activities, including didactic conferences, clinical rotations, faculty teaching schedules, and fellow evaluation processes.
Provide administrative support and coverage across Pediatric programs.
Support Program Directors, Associate Program Directors, and Chief Residents.
Facilitate communication and coordination among fellows, faculty, program leadership, and institutional stakeholders.

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