Research Administrator, Pre-Award III-School of Medicine

Emory University•Atlanta, GA

About The Position

The Research Administrator, Pre-Award III supports the day-to-day activities of a team of Pre-Award Specialists and manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit. The role provides guidance to team members, monitors workload distribution, and coordinates with the RAS Director on pre-award activities, issue resolution, and workload. It also works with the Post-Award team lead to coordinate meetings that support collaboration between the pre-award and post-award teams. The position manages portfolio operations and objectives, promotes effective workflows and quality standards, and contributes to cross-functional work. Pre-award work includes assisting faculty and principal investigators with the development, preparation, and submission of grant and contract proposals; ensuring applications comply with agency and university guidelines and deadlines; and managing Just-In-Time processes and proposal routing. The administrator supports proposal budgets and justifications, checks financial information and applicable overhead rates, coordinates required sub-award documents, and reviews specified proposal elements for accuracy and completeness. The role advises principal investigators on administrative requirements, sponsor requirements, budget revisions, research-protection protocols, and deadlines. It reviews proposals against sponsor guidelines and facilitates routing and institutional signatures, coordinating with central, school, departmental, and divisional offices as needed. Related responsibilities may also be assigned. Tasks may be performed remotely, with only occasional visits to an Emory University location. Eastern time zone business hours may apply. Emory does not approve New Jersey, Alaska, Hawaii, U.S. territories, or locations outside the United States as primary work locations. Emory reserves the right to change the remote-work status with notice.

Requirements

Bachelor's degree and five years of work-related grants and contracts experience, or an equivalent combination of education, training, and experience.
Knowledge of federal rules and regulations relating to research grant and/or contract activity.
Proficiency with MS Office Suite software.

Responsibilities

Supports the day-to-day activities of a team of Pre-Award Specialists.
Monitors workload distribution and raises concerns to the Research Administration Services Director.
Provides guidance to team members as appropriate.
Coordinates pre-award activities, issue resolution, and workload distribution with the RAS Director.
Coordinates with the Post-Award team lead on inter-team meetings to facilitate collaboration between pre-award and post-award teams.
Manages pre-award activities and day-to-day operations for an assigned portfolio of grants and contracts.
Contributes information and ideas related to areas of responsibility as part of a cross-functional team.
Ensures effective and efficient workflow and adherence to quality standards for staff, programs, and self.
Assists faculty and principal investigators with developing, preparing, and submitting grant and contract proposals.
Ensures applications meet agency and university guidelines and deadlines, including management of the Just-In-Time process.
Ensures proposals are entered and routed in a timely manner for further review.
Coordinates with principal investigators and pre-award staff at collaborating institutions to obtain required sub-award documents.
Assists principal investigators with proposal budgets and justifications; checks for inconsistencies and accuracy.
Reviews budgets for sponsor consistency, monitors compliance with agency and university regulations, and verifies financial information, including applicable overhead rates.
Advises principal investigators on administrative requirements, budget adjustments, and revisions needed to meet sponsor requirements.
Coordinates and reviews biosketches and facilities and resources sections for consistency, accuracy, and completeness.
Reviews proposals for compliance with sponsor guidelines for budgets, format, font size, and page limits, excluding narrative content.
Monitors and facilitates proposal routing in compliance with university procedures and institutional signature requirements; obtains signatures as needed.
Monitors proposal status and advises principal investigators on research-protection protocol requirements and deadlines.
Works with central, school, departmental, and divisional offices on research proposals.
Performs related responsibilities as required.