Research Administration, Pre/Post Award III - Rollins School of Public Health

Emory•Atlanta, GA

21h•Remote

About The Position

Emory University’s Rollins School of Public Health seeks a Research Administration, Pre/Post Award III to support the day-to-day activities of a team of Pre- and Post-Award Specialists. The role monitors workload distribution, raises concerns to the Research Administration Services (RAS) director, and provides guidance to team members as appropriate. It applies grant and contract management knowledge, technical expertise, analytical skills, Standard Operating Procedures, and federal and university rules to sponsored research administration. Post-award responsibilities span award setup through closeout. The position defines account parameters upon award acceptance, establishes awards in the financial system, distributes award information, coordinates payroll adjustments, reviews and forecasts budgets and expenditures, manages reporting and compliance timelines, prepares financial reports and invoices where applicable, and coordinates award changes and subcontractor invoice approvals. It also manages effort certification, supports award transfers, and closes projects according to university processes and timelines. Pre-award responsibilities include assisting faculty and principal investigators with proposal development, budgets, justifications, submissions, and the Just-In-Time process. The position checks proposals and financial information for accuracy and compliance with sponsor and university requirements, coordinates proposal elements and subaward documentation, monitors routing and deadlines, obtains signatures, and advises PIs on administrative requirements and research protection protocols. The role works collaboratively with colleagues and provides high-quality service to faculty conducting sponsored research while adhering to quality standards, policies, and award regulations. Tasks can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory may change the work-location status with notice. Emory does not approve primary work locations in New Jersey, Alaska, Hawaii, U.S. territories, or outside the United States.

Requirements

Bachelor’s degree and five years of experience related to grants and contracts management, or an equivalent combination of education, training, and experience.
Knowledge of federal rules and regulations and terms and conditions relating to research grant and/or contract activity.
Proficiency with Microsoft Office Suite software.

Nice To Haves

Knowledge of the PeopleSoft Financial System.

Responsibilities

Support the day-to-day activities of a team of Pre- and Post-Award Specialists.
Monitor workload distribution, raise concerns to the RAS director, and provide guidance to team members as appropriate.
Create high-quality written reports.
Define account establishment parameters, including billing and reporting requirements, budgets, and cost-sharing obligations, and set up awards in the financial system.
Distribute award information to PIs, co-PIs, relevant staff, and other RAS units.
Coordinate payroll adjustments for budgeted positions, including positions with relative cost sharing.
Review and reconcile award expenditures and budgets, make adjustments as needed, and project future award expenditures.
Manage budget, reporting, and compliance timelines throughout the grant or contract lifecycle.
Communicate regularly with PIs regarding budget and expense adjustments and revisions.
Prepare financial reports for sponsors and invoices for applicable award types, and monitor compliance with agency and university reporting regulations.
Assist PIs with non-financial report submissions as necessary.
Coordinate and submit requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award changes in compliance with sponsor guidelines and university policies.
Facilitate approval of invoices for subcontractor payments.
Review effort reports and manage quarterly effort certification for assigned units; apply federal and university rules to effort allocation for individuals compensated in whole or in part from federal awards.
Assist with transferring awards out of the university and close out funded projects according to university processes and timelines.
Assist departmental faculty and PIs with developing, preparing, and submitting grant and contract proposals.
Ensure applications meet agency and university guidelines and deadlines, including managing the Just-In-Time process; enter and route proposals in a timely manner.
Coordinate with PIs and pre-award support staff at collaborating institutions to obtain required subaward documents.
Assist PIs with proposal budgets and justifications, checking for inconsistencies and accuracy; review budgets against sponsor requirements and verify financial information, including the applicable overhead rate.
Advise PIs on administrative requirements and budget adjustments or revisions needed to meet sponsor requirements.
Coordinate and review proposal elements such as biosketches and facilities and resources for consistency, accuracy, and completeness.
Review proposals against sponsor guidelines for budgets and formatting, including font size and page limits, and obtain and review sponsor guidelines.
Monitor and facilitate proposal routing in compliance with university procedures, obtain required signatures, monitor proposal status, and advise PIs on research protection protocol requirements and deadlines.
Work with colleagues and team members to solve work-related questions and challenges.
Provide high-quality customer service to faculty conducting sponsored research and ensure adherence to quality standards, policies, and award regulations.
Perform related responsibilities as required.