Research Administration, Pre/Post Award II - Rollins School of Public Health

Emory•Atlanta, GA

9h•Remote

About The Position

Manages pre- and post-award activities for an assigned portfolio of grants and contracts within one or more units in a Research Administration Services unit. Applies grant and contract management rules and regulations, technical expertise, analytical skills, Standard Operating Procedures, and awareness of federal requirements to support sponsored research. Post-award work includes establishing award accounts and defining billing, reporting, budget, and cost-sharing parameters; reviewing, reconciling, adjusting, and forecasting award budgets and expenditures; coordinating payroll adjustments; managing financial and compliance timelines; communicating with principal investigators (PIs); preparing sponsor financial reports; supporting non-financial reporting; coordinating award changes; facilitating subcontractor invoice approvals; managing effort certification; assisting with award transfers; and closing out projects. Pre-award work includes assisting faculty and PIs with proposal development, preparation, and submission. The role reviews budgets and proposal materials for accuracy, completeness, and compliance with sponsor and University requirements; coordinates sub-award documentation and proposal routing; supports Just-In-Time processes; obtains institutional signatures; and advises PIs on administrative requirements, deadlines, and research protection protocols. The position works collaboratively with colleagues and provides customer service to faculty conducting sponsored research while ensuring adherence to quality standards, policies, and award regulations. Tasks may be performed remotely, with only occasional visits to an Emory University location. Eastern time zone business hours may apply. Emory may change the remote-work status with notice. Emory does not approve a primary work location in New Jersey, Alaska, Hawaii, U.S. territories, or outside the United States.

Requirements

Bachelor's degree and three years of experience related to grants and contracts management, or an equivalent combination of education, training, and experience.
Knowledge of federal rules and regulations and terms and conditions related to research grant and/or contract activity.
Proficiency with Microsoft Office Suite software.

Nice To Haves

Pre- and post-award experience.
Knowledge of the PeopleSoft Financial System.

Responsibilities

Manage pre- and post-award activities for an assigned portfolio of grants and contracts.
Establish award account parameters, including billing and reporting requirements, budgets, and cost-sharing obligations.
Coordinate payroll adjustments for budgeted positions, including positions with cost-sharing.
Review and reconcile award expenditures and budgets, make adjustments, and project future expenditures.
Manage budget, reporting, and compliance timelines throughout the award lifecycle.
Communicate with PIs about budget and expense adjustments and revisions.
Prepare sponsor financial reports and monitor compliance with agency and University reporting requirements.
Assist PIs with non-financial report submissions as needed.
Coordinate and submit requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award changes in accordance with sponsor and University requirements.
Facilitate approval of invoices for subcontractors.
Review effort reports and manage quarterly effort certification for assigned units.
Apply federal and University rules to effort allocation for individuals compensated from federal awards.
Assist with transferring awards out of the University and close out funded projects according to University processes and timelines.
Assist faculty and PIs with development, preparation, and submission of grant and contract proposals.
Ensure applications meet agency and University guidelines and deadlines, including managing the Just-In-Time process.
Coordinate with PIs and pre-award support staff at collaborating institutions to obtain required sub-award documents.
Assist PIs in developing budgets and justifications; proof budgets for inconsistencies and accuracy.
Review proposal budgets for sponsor consistency, regulatory compliance, and correct financial information, including applicable overhead rates.
Advise PIs on administrative requirements and budget revisions needed to meet sponsor requirements.
Coordinate and review proposal elements, including biosketches and facilities and resources, for consistency, accuracy, and completeness.
Review proposals for consistency with sponsor guidelines.
Monitor and facilitate proposal routing in compliance with University procedures and obtain signatures as needed.
Monitor proposal status and advise PIs on requirements and deadlines associated with research protection protocols.
Work with colleagues and team members to solve questions and challenges.
Provide high-quality customer service to faculty conducting sponsored research.
Ensure adherence to quality standards, policies, and award regulations.
Perform related responsibilities as required.