Research Administration, Pre/Post Award III - Rollins School of Public Health

Emory University•Atlanta, GA

1d•Remote

About The Position

Emory University’s Rollins School of Public Health is hiring a Research Administration, Pre/Post Award III to support the day-to-day work of a team of Pre- and Post-Award Specialists. The role monitors workload distribution, raises concerns to the Research Administration Services director, and provides guidance to team members as appropriate. It applies grant and contract management expertise, analytical skills, Standard Operating Procedures, and knowledge of federal, agency, and University requirements to sponsored research administration. The position handles post-award financial and administrative activities throughout the award lifecycle, including establishing accounts, reviewing and forecasting budgets and expenditures, making adjustments, preparing financial reports and invoices when required, managing compliance timelines, coordinating effort certification, processing award changes, facilitating subcontractor invoice approvals, and closing out or transferring awards. It also supports investigators with non-financial reporting and communicates regularly with principal investigators about budgets, expenses, and revisions. Pre-award work includes assisting faculty and principal investigators with proposal development, budgets, justifications, and submission. The position checks applications for sponsor and University compliance, coordinates proposal components and sub-award documentation, manages routing and signatures, and monitors proposal status and deadlines. It works collaboratively with colleagues and provides high-quality customer service to faculty conducting sponsored research while maintaining quality standards and compliance with policies and award regulations. Tasks may be performed remotely, with only occasional visits to an Emory University location. Eastern Time business hours may apply. Emory does not approve New Jersey, Alaska, Hawaii, U.S. territories, or locations outside the United States as primary work locations. Emory reserves the right to change the remote-work status with notice.

Requirements

Bachelor’s degree and five years of experience related to grants and contracts management, or an equivalent combination of education, training, and experience.
Knowledge of federal rules, regulations, and terms and conditions related to research grant and/or contract activity.
Proficiency with Microsoft Office Suite software.

Nice To Haves

Knowledge of the PeopleSoft Financial System.

Responsibilities

Supports the day-to-day activities of a team of Pre- and Post-Award Specialists.
Monitors workload distribution and raises concerns to the Research Administration Services director.
Provides guidance to team members, as appropriate.
Establishes award account parameters, including billing and reporting requirements, budgets, and cost-sharing obligations; sets up awards in the financial system and distributes award information to relevant stakeholders.
Coordinates payroll adjustments for budgeted positions, including positions involving cost sharing.
Reviews and reconciles award expenditures and budgets, makes adjustments, and projects future expenditures.
Manages budget, reporting, and compliance timelines over the grant or contract lifecycle.
Communicates with principal investigators about budget and expense adjustments and revisions.
Prepares financial reports and required invoices for sponsors and monitors compliance with agency and University reporting regulations.
Assists principal investigators with non-financial report submissions, as needed.
Coordinates requests for no-cost extensions, carryover, rebudgeting, changes in scope, and other award changes, ensuring compliance with sponsor guidance and University policies.
Facilitates approval of invoices to pay subcontractors.
Reviews effort reports and manages quarterly effort certification for assigned units; applies federal and University rules to effort allocation for individuals paid in whole or in part from federal awards.
Assists with transferring awards out of the University and closes out funded projects according to University processes and timelines.
Assists faculty and principal investigators with developing, preparing, and submitting grant and contract proposals.
Ensures applications meet agency and University guidelines and deadlines, including managing the Just-In-Time process.
Ensures proposals are entered and routed promptly for review and obtains required signatures.
Coordinates with principal investigators and collaborating institutions to obtain required sub-award documents.
Assists with proposal budgets and justifications, checks for inconsistencies and accuracy, verifies financial information and applicable overhead rates, and advises principal investigators on administrative requirements and sponsor-related budget revisions.
Coordinates and reviews proposal elements, including biosketches and facilities and resources information, for consistency, accuracy, and completeness.
Reviews proposals against sponsor requirements for budgets, format, font size, and page limits, excluding narrative content.
Monitors proposal routing in accordance with University procedures and institutional signature requirements.
Monitors proposal status and advises principal investigators about requirements and deadlines associated with research protection protocols.
Works with colleagues and team members to solve questions and challenges in their daily work.
Provides high-quality customer service to faculty conducting sponsored research.
Creates high-quality written reports and ensures adherence to quality standards, policies, and award regulations.
Performs related responsibilities as required.