Research Administrator, Pre-Award III-School of Medicine

Emory•Atlanta, GA

2d•Remote

About The Position

The Research Administrator, Pre-Award III supports the day-to-day activities of a team of Pre-Award Specialists and manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit. The role applies knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills to support portfolio operations and objectives. It also contributes to a cross-functional team, promotes effective workflow and quality standards, and coordinates with RAS leadership and post-award colleagues on workload distribution, issue resolution, and collaboration. The position performs pre-award support for a school, department, or division, including assisting faculty and principal investigators with proposal development, preparation, and submission. It ensures applications comply with sponsor and university requirements and deadlines, supports Just-In-Time processes and proposal routing, and coordinates budgets, proposal components, sub-award documentation, signatures, and research-protection requirements. Tasks may be performed remotely, with only occasional visits to an Emory University location. Eastern time zone business hours may apply. Emory does not approve New Jersey, Alaska, Hawaii, U.S. territories, or locations outside the United States as primary work locations. Emory reserves the right to change the remote-work status with notice.

Requirements

Bachelor's degree and five years of work-related grants and contracts experience, or an equivalent combination of education, training, and experience.
Knowledge of federal rules and regulations relating to research grant and/or contract activity.
Proficiency with MS Office Suite software.

Responsibilities

Supports the day-to-day activities of a team of Pre-Award Specialists.
Monitors workload distribution and raises concerns to the Research Administration Services Director.
Provides guidance to team members as appropriate.
Coordinates with the RAS Director on pre-award activities, issue resolution, and workload distribution.
Works with the Post-Award team lead to coordinate inter-team meetings that facilitate collaboration between pre-award and post-award teams.
Manages pre-award activities for an assigned portfolio of grants and contracts within a RAS unit.
Manages day-to-day operations and objectives in support of the assigned portfolio.
Contributes information and ideas related to areas of responsibility as part of a cross-functional team.
Ensures effective and efficient workflow and adherence to quality standards for staff, programs, and self.
Assists faculty and principal investigators with development, preparation, and submission of grant and contract proposals.
Ensures applications meet agency and university guidelines and published timelines and deadlines, including managing the Just-In-Time process.
Ensures proposals are entered and routed in a timely manner for further review.
Coordinates with principal investigators and pre-award support staff at collaborating institutions to obtain required sub-award documents.
Assists principal investigators with budgets and budget justifications, checks for inconsistencies, and ensures accuracy.
Reviews budgets for consistency with sponsor requirements and monitors compliance with agency and university regulations.
Verifies financial information, including application of the appropriate project overhead rate.
Advises principal investigators on administrative submission requirements and budget adjustments or revisions needed to meet sponsor requirements.
Coordinates and reviews proposal elements such as biosketches and facilities and resources for consistency, accuracy, and completeness.
Reviews proposals for compliance with sponsor guidelines on budget, format, font size, and page limits, and obtains and reviews sponsor guidelines.
Monitors and facilitates proposal routing in compliance with university procedures and institutional signature requirements.
Obtains signatures as needed.
Monitors proposal status and advises principal investigators on research-protection protocol requirements and deadlines.
Works with central, school, department, and division offices on research proposals.
Performs related responsibilities as required.