GRANTS ADMINISTRATOR II (Pre-Award Specialist)

Scripps Research • San Diego, CA

4d • $30 - $40 • Onsite

About The Position

The Grants Administrator II – Pre-Award Specialist reports to the Calibr Associate Director, Grants and provides professional-level administrative expertise and project management for preparing and reviewing grant and contract applications. The position coordinates submissions through sponsor portals, working with administrative support staff, faculty, and other stakeholders to refine proposal elements such as budgets, ensure compliance with sponsor requirements, maintain accurate submission records, and submit a range of applications, including competing proposals, revisions, continuations, foundation submissions, contracts, and sub-awards. The role also supports record keeping, renewals, supplements, amendments, and subcontracts. This position is based on site at the La Jolla campus.

Requirements

• Bachelor’s degree or an equivalent combination of education, training, and experience.
• At least 3 years of experience in a pre-award grant and contract administration office, with responsibility for independently preparing and submitting proposals.
• Professional demeanor and solid analytical, verbal, and written communication skills.
• Familiarity with financial information systems and grant applications and awards, and a thorough understanding of generally accepted accounting principles and NIH accounting guidelines.
• Skill and accuracy in detailed review of grant and contract documents.
• Critical administrative analysis and effective time-management skills to organize and prioritize workload, foresee problem areas, and seek immediate action.
• Strong computer skills, including word processing, PowerPoint presentations, web searching, downloading, reporting, and database manipulation, as well as intermediate Excel skills and knowledge.
• Ability to work independently, manage several projects simultaneously within tight timeframes, and excel in a collaborative environment.

Nice To Haves

• Experience with Streamlyne research administration software and Workday ERP.

Responsibilities

• Coordinate all aspects of pre-award applications and document submission, collaborating with management, grants management, research staff, faculty, and other stakeholders to assess proposal practicality and refine or develop budgets, proposal documents, and subcontracts.
• Ensure complete applications are submitted according to required deadlines.
• Coordinate and lead weekly proposal check-in meetings with PIs, program managers, grants management staff, and the science communications team.
• Review grant application documentation for accuracy, reporting requirements, allowable costs, conformance with institute guidelines, and special conditions before internal review.
• Review applications to ensure animal protocol, human subjects, and subcontract requirements are met when applicable, requesting documents or revisions as appropriate.
• Record grant data and documents in the electronic grants management system for internal review and update internal grant tracking worksheets.
• Develop and maintain knowledge of funding agency and institute requirements and regulations, and of electronic proposal submission processes.
• Maintain current knowledge of changes in federal, foundation, and sponsor regulations that affect pre-award grant submissions.
• Communicate NIH and other funding agency guideline revisions to laboratory and grants management staff.
• Review and approve award documents for accuracy and completeness.
• Analyze current and historic funding trends, forecast expenses and revenues, estimate payroll costs and other expenditures, and identify budget deficiencies.
• Provide moderately complex advice and counsel to scientists regarding funding.
• Perform other duties as assigned.

Benefits

• Eligibility for retirement plans with employer contribution.
• Health and welfare plans, including three medical plan options (one with an HSA option), dental, vision, life insurance, disability, and an Employee Assistance Program.
• Flexible Spending Accounts for medical and dependent care.
• Competitive vacation and sick leave policies.
• Free on-site counseling services for benefits-eligible employees and their family members.
• Free on-site parking.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level