Grants Administrator II

Mass General Brigham • Boston, MA

3d • Remote

About The Position

Manages grant-related activity for an assigned portfolio of research departments at Mass Eye and Ear. Provides guidance, resolves issues, and supports the research proposal submission and application process. Responsibilities include assisting with budget development, interpreting sponsor requirements, and ensuring proposals meet sponsor and institutional guidelines and regulations. The position may be eligible for institutional signature authority to sign on behalf of enterprise institutions, subject to manager discretion and delegation.

This is a full-time remote role, with one onsite meeting per year. The position works Monday through Friday during Eastern business hours. Remote work requires a stable, secure, quiet, HIPAA-compliant workspace, which will be confirmed via Microsoft Teams video.

Requirements

• Associate's degree required.
• At least 2–3 years of research administration experience required.
• Proficiency in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work accurately with large financial data sets.
• Good working knowledge of research agency, sponsor, and organizational funding guidelines and policies.
• Good negotiation skills.
• Ability to make independent judgments and resolve problems.
• Ability to manage a busy workload and reprioritize as needed.
• Ability to work Monday through Friday during Eastern business hours.
• Ability to maintain a stable, secure, quiet, HIPAA-compliant remote workspace.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Process and prepare research grant proposals, awards, and transactions, and maintain grant and contract records in compliance with institutional and research sponsor requirements.
• Prepare budgets, justifications, and materials for financial reporting.
• Review proposals for compliance with sponsor and organizational guidelines and verify that sponsor requirements are met.
• Monitor expenditures and budgetary compliance; verify, identify, and evaluate excessive charges; and advise on the allowability of costs charged to grants.
• Use organizational research financial management applications to manage workflow and develop queries and reports.
• Assist the manager in reviewing Grant Administrator I work and conducting quality-control reviews of data.
• Perform other duties as assigned.
• Comply with all policies and standards.

Benefits

• Comprehensive benefits.
• Career advancement opportunities.
• Differentials, premiums, and bonuses as applicable.
• Recognition programs designed to celebrate contributions and support professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree