Grants Administrator

City of Batavia • Batavia, NY

14h

About The Position

The Grants Administrator is responsible for securing and managing external funding to support the City of Batavia's strategic initiatives, infrastructure improvements, and community programs. The role oversees the complete grant lifecycle, including researching funding opportunities, preparing grant applications, ensuring compliance with grant requirements, managing reporting and documentation, and collaborating with City departments and external partners. The Grants Administrator also maintains program designations, including Climate Smart Communities and Pro-Housing Communities, to strengthen the City's competitiveness for future funding opportunities.

Applicants must meet one of the specified education and experience pathways. Appointment is subject to a background check, personality assessment, and physical/drug screen. Applications must be submitted in person at City Hall or emailed directly to HR by November 13, 2026.

Requirements

• High school graduation or a high school equivalency diploma recognized by the New York State Department of Education.
• Meet one of the following qualifications: Option A: a master's degree in Public Administration, Business Administration, Accounting, Economics, Political Science, or a closely related field; Option B: a bachelor's degree or higher in one of those fields and two years of full-time paid experience in grant writing, grant procurement, fundraising, or administering public or private grant programs; Option C: an associate's degree in one of those fields and four years of full-time paid experience in those areas; or Option D: six years of full-time paid experience in those areas.
• Pass a background check, personality assessment, and physical/drug screen for appointment.

Responsibilities

• Secure and manage external funding for City strategic initiatives, infrastructure improvements, and community programs.
• Research funding opportunities.
• Prepare grant applications.
• Ensure compliance with grant requirements.
• Manage grant reporting and documentation.
• Collaborate with City departments and external partners.
• Maintain program designations, including Climate Smart Communities and Pro-Housing Communities, to strengthen the City's competitiveness for future funding opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED