Reporting Specialist

Luster National•San Francisco, CA

11d•$80,000 - $145,000

About The Position

Luster is building a talent pool of Reporting Specialists at various skill levels for future roles supporting large, complex heavy-civil infrastructure programs, including highway, road, bridge, transit, aviation, and water/wastewater projects delivered through traditional and alternative delivery methods. This is not tied to a specific currently available opportunity. Applicants may be interviewed in advance of hiring needs, and selected candidates may be activated in the specialty talent pool and notified first when a project need arises. Reporting Specialists prepare recurring monthly, quarterly, and annual reporting packages for program leadership, funding agencies, and oversight bodies. The role manages the reporting cycle, gathers and verifies information from program teams and source systems, resolves discrepancies, maintains version control and supporting records, and delivers defensible reporting packages on schedule. Depending on experience, the scope and complexity of the work may increase. Roles focused primarily on data models, queries, and dashboards may be a better fit for the data analyst bank; those primarily focused on plans, procedures, and controlled documents may be a better fit for the technical writer bank. The position requires a bachelor’s degree in a related field or an equivalent combination of education and experience, plus at least five years of program or project reporting experience on large, complex heavy-civil infrastructure projects valued above $500 million. The expected salary range is $80,000–$145,000 per year ($38–$70 per hour), depending on factors including experience, skills, education, certifications, and geographic location. Luster states its commitment to an inclusive work environment and equal consideration for qualified applicants. Positions may be subject to a background check and drug test following a conditional offer, consistent with applicable regulations. Candidates may request accommodations for the application process by emailing [email protected].

Requirements

Bachelor’s degree in construction management, engineering, business administration, public administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of program or project reporting experience for large (over $500 million), complex heavy-civil infrastructure projects.
Experience producing recurring reporting deliverables on a fixed cycle, assembling content from multiple contributors, and meeting published distribution dates.
Experience verifying reported figures and status against source records and resolving discrepancies with the submitting team or organization.
Working knowledge of program controls and construction management reporting content, including progress, cost, schedule, and change status, and the sources of those figures.
Experience with industry-standard program reporting and document management software, such as Kahua, Unifier, e-Builder, SharePoint, or ProjectWise.
Proficiency with Microsoft Office Suite or Office 365, including tools such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, engineering, business administration, or public administration.
Active professional certifications such as CCM (CMAA), PMP, or CAPM (PMI).
Experience serving as lead producer of a recurring reporting package for a program exceeding $1 billion in construction value.
Experience producing board, committee, or oversight-body reporting deliverables for a publicly funded capital program.
Experience assembling federal or state grant reporting, funding drawdown packages, or external audit responses, including supporting documentation trails.
Experience consolidating reporting across a portfolio of concurrent projects and contracts into a program-level package.
Experience developing reporting templates, data definitions, or format standards adopted by other teams.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Prepare recurring monthly, quarterly, and annual reporting packages, assembling progress, cost, schedule, change, and milestone content into approved program formats.
As needed, lead the reporting cycle from data cutoff through review and distribution, track outstanding inputs, and follow up on late or missing submissions to meet publication dates.
Collect reporting inputs from project teams, consultants, and contractors and verify figures and status statements against source records in the program’s PMIS, cost, and schedule systems.
Review contractor and consultant reporting submissions for completeness and compliance with contractual reporting requirements, and return submissions that do not meet the required standard.
Reconcile discrepancies among contractor reports, PMIS data, and program records, escalating issues that cannot be resolved before publication.
Develop reporting exhibits, including milestone and progress charts, dashboard extracts, maps, and photo logs, and verify them against their source data.
Apply program reporting templates, data definitions, and format standards consistently across projects and contracts.
Maintain reporting trackers, logs, distribution lists, and repositories for published reports and supporting materials under version control.
Coordinate with cost, schedule, change management, risk, quality, and document control teams to resolve conflicting figures before reporting to leadership.
Assemble documentation supporting funding, grant, and oversight agency reporting by researching project records, correspondence, and submittal and change logs.
Prepare ad hoc status summaries and briefing materials for program leadership and project staff across contract packages.