Rental Operations Coordinator - Piscataway, NJ

Foley CAT • Piscataway Township, NJ

4h • $26 - $29

About The Position

The Rental Operations Coordinator supports rental fleet procurement, documentation, logistics, systems administration, and equipment lifecycle management. The role coordinates quotes, purchase orders, and invoices; maintains insurance and equipment-origin documentation; processes transportation invoices; administers Salesforce and CRS.com; and updates equipment records across SiMSi, D365, and the equipment builder. The coordinator also tracks signed EMRs and checkout inspection documentation in Coti and performs additional duties as assigned to support business operations and evolving organizational needs.

Requirements

• High school diploma or equivalent.
• A minimum of 3 to 5 years of related work experience in administrative support, or an equivalent combination of training and experience providing the required knowledge, skills, and abilities.
• Advanced Microsoft Office skills and ability to quickly learn new systems, software, and processes.
• Strong written and verbal communication, collaboration, and customer-focused service skills.
• Organizational, problem-solving, and decision-making abilities, with focus on accuracy, adaptability, and meeting deadlines in a dynamic environment.

Nice To Haves

• Associate or Bachelor’s degree preferred.

Responsibilities

• Coordinate rental fleet procurement, including sourcing quotes, creating purchase orders, and processing invoices.
• Maintain insurance certificates and certificates of origin documentation.
• Process transportation invoicing for rental fleet logistics.
• Serve as the primary administrator for Salesforce and CRS.com.
• Update warranty information, asking prices, and new equipment data in SiMSi, D365, and the equipment builder.
• Upload and track signed EMRs and checkout inspection documentation in Coti.
• Support equipment lifecycle management through documentation, record maintenance, and system updates.
• Perform additional duties as assigned to support business operations and evolving organizational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED